Legal Assistant, General Counsel

Overview

A leading environmental law organization is seeking a Legal Assistant to support its Office of General Counsel (OGC), which includes attorneys and the Legal Operations Department. This role involves providing legal, operational, and administrative support across a variety of areas such as litigation management, internal legal operations, governance, compliance, contracts, and organizational risk management.

This is a full-time, non-supervisory position requiring 37.5 hours per week. The role can be performed remotely or in a hybrid capacity based in either San Francisco or Washington, D.C.

Responsibilities

Legal Project Support (15%)

• Prepare, proofread, format, cite-check, assemble, and track documents related to OGC projects and workflows.
• Assist attorneys with document review and production preparation.
• Support oversight of attorney admissions, renewals, registrations, and e-filing accounts.

OGC & Legal Operations File System Support (15%)

• Maintain internal team sites, intranet pages, and physical/electronic record repositories in line with policies and confidentiality requirements.
• Build and maintain a repository for legal advice, templates, and guidance; route inquiries to responsible attorneys.
• Provide general office and operational support including managing inquiries, coordinating supplies, and supporting workflows.

Contract Lifecycle Management Support (35%)

• Maintain internal contract databases, including document uploads and preliminary contract reviews against approved templates.
• Utilize contract review tools, including generative AI.
• Help build a central repository for organizational and litigation program contracts.

Administrative Support (30%)

• Manage scheduling, calendars, travel coordination, meeting logistics, and document creation/formatting for attorneys and staff.
• Support meetings, trainings, retreats, presentations, legal guidance, onboarding, and training coordination.
• Process expense reimbursements, invoices, and other administrative documentation.
• Maintain confidentiality and exercise discretion regarding privileged or sensitive information.

Ongoing Learning (5%)

• Pursue professional development and contribute to a culture of learning by building skills and sharing knowledge.

Requirements

• Bachelor’s degree or equivalent relevant experience.
• Preferred: 2+ years of experience as a litigation assistant, legal practice assistant, paralegal, executive assistant, confidential employee, or similar role.
• Excellent organizational, proofreading, research, administrative, and computer skills.
• Proficiency with Microsoft Office Suite, Adobe Acrobat, databases, spreadsheets, videoconferencing platforms, and legal filing systems.
• Strong attention to detail and ability to manage multiple assignments under pressure.
• Strong judgment, professionalism, discretion, and ability to maintain confidentiality.
• Excellent written and verbal communication skills.
• Knowledge of contract review and experience with Contract Lifecycle Management and/or generative AI contract review tools is a significant plus.
• Ability to work independently and collaboratively across offices and time zones.
• Flexible, punctual, reliable, and willing to handle a range of tasks from substantive legal support to administrative work.

Compensation & Benefits

• Competitive salary commensurate with experience and working location.
• Comprehensive benefits package.
• Casual and congenial work environment.

Salary Ranges by Location

• San Francisco, CA or New York, NY: $76,400 - $84,900 annually
• Washington, D.C., Chicago, IL, Seattle, WA, or Los Angeles, CA: $72,600 - $80,700 annually
• Philadelphia, PA or Denver, CO: $68,900 - $76,500 annually
• Miami, FL or Houston, TX: $65,000 - $72,200 annually
• Remote: $65,000 - $84,900 annually depending on specific location

Location

This position can be remote or hybrid, with hybrid roles based in San Francisco or Washington, D.C.

This job description outlines the general nature and level of work expected. It is not exhaustive of all duties and responsibilities. The employer is committed to equal employment opportunities without regard to race, color, national origin, ancestry, sex, age, religion, disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity or expression, genetic information, or any other non-job-related factors.

For positions located in San Francisco or Los Angeles, fair chance hiring practices apply regarding applicants with arrest and conviction records.