Legal Data Services Specialist / Editor

Overview

The organization is seeking a detail-oriented and service-minded Legal Data Services Specialist/Editor to support attorneys and business professionals with high-quality legal document production, proofreading, and editing.

This role combines advanced legal document production with proofreading and editing responsibilities to help ensure accurate, polished, and professionally formatted work product.

Cross-shift schedule: document production and proofreading support from 11:00 am to 8:00 pm EST. Additional hours, including weekends, may occasionally be required to meet deadlines.

Responsibilities

Document Production & Processing

• Create, edit, format, revise, and finalize a wide variety of legal and business documents, including contracts, agreements, pleadings, correspondence, reports, presentations, spreadsheets, forms, and other materials.
• Produce and format complex documents using Microsoft Word, Excel, PowerPoint, Adobe Acrobat, and other firm-supported applications.
• Generate document comparisons (redlines) and incorporate revisions as needed.
• Create tables of contents and tables of authorities, document comparisons, mail merges, and other advanced document features.
• Convert, scan, and reformat documents and file types while maintaining document integrity and appropriate formatting.
• Resolve document formatting and production challenges by using technology, available resources, and sound judgment to develop effective solutions.
• Assist attorneys and business professionals with document processing and other administrative or clerical support as needed.

Proofreading, Editing & Quality Control

• Proofread and edit documents for accuracy, style, grammar, and formatting, ensuring revisions are incorporated correctly and the integrity of the original content is maintained.
• Apply strong knowledge of English grammar, usage, punctuation, and established reference and style resources while respecting the attorney’s voice, authorship, and personal preferences.
• Research or confirm spelling and usage as appropriate; flag unclear or incomplete content for attorney review.
• Review documents for consistent formatting and styling, including typefaces, point sizes, spacing, boldface, italics, underlining, defined terms and section references, and other typographical elements.
• Review transcribed material against source dictation and flag passages with unclear or distorted audio for attorney review.
• Make corrections in the native file.
• Finalize and return documents in the requested format (e.g., PDF, native file, or both).

Collaboration, Service & Continuous Improvement

• Provide responsive, professional, solutions-oriented internal customer service while managing multiple requests, competing priorities, and tight deadlines.
• Interpret and follow instructions accurately and use sound judgment to produce high-quality work product.
• Participate in ongoing training and effectively use firm-approved AI, technology, and software tools to enhance efficiency and service delivery while maintaining established quality standards.
• Contribute to process and service improvements that enhance the effectiveness and quality of team support.
• Follow departmental policies, procedures, and established quality standards.
• Perform other duties as assigned by leadership.

Requirements

• Minimum of one year of experience in legal document production, proofreading, word processing, document services, copyediting, or a similar role in a professional services environment; an equivalent combination of education and experience will also be considered.
• Bachelor’s degree in English, communications, or a related field preferred.
• Advanced proficiency with Microsoft Word and strong working knowledge of Microsoft Excel, PowerPoint, Outlook, and Adobe Acrobat.
• Proficiency with Microsoft Copilot and Teams desirable.
• Proficiency with legal technology tools, including document management systems such as iManage (preferred).
• Advanced document formatting skills and ability to work effectively with complex legal and business documents.
• Excellent command of English, including grammar, spelling, usage, and punctuation, with strong knowledge of professional reference and style resources such as The Chicago Manual of Style.
• Strong proofreading skills and exceptional attention to detail; ability to identify subtle inconsistencies and errors.
• Strong organizational and time-management skills; ability to manage multiple assignments and deadlines simultaneously.
• Excellent written and spoken communication skills; ability to respond professionally and courteously to frequent, high-demand requests.
• Experience with dictation software such as BigHand (preferred).
• Self-motivated and resourceful; ability to work effectively with limited supervision while contributing to a collaborative team environment.
• Ability to regularly work the position’s established cross-shift schedule, with flexibility to work additional hours (including occasional weekends) as business needs require.

Preferred Qualifications

• Bachelor’s degree in English, communications, or a related field.
• Experience with dictation software such as BigHand.
• Proficiency with iManage.
• Proficiency with Microsoft Copilot and Teams.

Compensation & Benefits

Not specified in the provided description.

Location

Not specified in the provided description.

Equal Opportunity

The organization is an Equal Opportunity Employer and makes recruitment, employment, promotional, and all other personnel decisions without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity, marital status, disability, veteran status, or any other characteristic protected by law.