Legal Executive Assistant (Mandarin/English)

Overview

Independent Contractor position for a Legal Executive Assistant (Mandarin/English). This is a full-time, virtual role supporting attorneys, clients, and internal teams in a fast-paced law firm environment.

Location: Remote | China, Taiwan

This cross-functional position supports both legal and client-facing operations and may evolve based on candidate strengths, experience, performance, and the organization’s needs (for example, greater responsibility in legal case support, client services, intake coordination, or a combination).

Responsibilities

• Provide administrative and coordination support to attorneys and internal teams, including:
  • Document organization
  • Scheduling
  • Follow-up
  • Correspondence
  • Workflow management
• Assist with preparation, formatting, organization, and filing of legal documents, applications, supporting evidence, and other case-related materials under attorney supervision.
• Communicate professionally with clients and prospective clients in both Mandarin and English via phone, email, messaging platforms, and other approved channels.
• Maintain accurate, up-to-date client and case records in CRM and case management systems, including:
  • Documenting interactions
  • Tracking follow-ups
  • Monitoring progress
  • Organizing digital files
• Support client intake processes as needed by:
  • Screening inquiries
  • Identifying client needs
  • Scheduling consultations
  • Gathering preliminary information
  • Guiding prospective clients through next steps
• Build and maintain positive working relationships with clients, attorneys, business partners, third parties, and internal team members.
• Monitor deadlines, coordinate outstanding items, follow up on required information, and help ensure matters move forward efficiently.
• Use legal technology, CRM platforms, productivity tools, and AI-assisted systems to improve:
  • Organization
  • Communication
  • Accuracy
  • Workflow efficiency

Requirements

• Bachelor’s degree required.
• Prior experience working in professional services is highly preferred; relevant experience may include:
  • Law firm support
  • Administration
  • Client services
  • Intake
  • Case coordination
  • Related functions
• Fluent in Mandarin and English, both written and spoken.
• Strong interest in learning U.S. immigration processes, legal workflows, and client service standards.
• Excellent communication, organization, follow-up, and relationship-management skills.
• Ability to adapt to different responsibilities and work effectively across legal, administrative, and client-facing functions.
• Comfortable using CRM systems, case management platforms, productivity tools, and new technology.
• Strong attention to detail, sound judgment, and the ability to handle confidential information professionally.

Preferred Qualifications

• U.S. immigration law experience is preferred but not required.

Compensation & Benefits

• Competitive compensation commensurate with experience and qualifications.
• Holiday pay for all U.S. federal holidays observed by the firm.
• Performance-based bonuses to reward contributions.
• Periodic remuneration reviews to ensure fair and competitive compensation.
• Comprehensive training and onboarding.
• Ongoing opportunities for professional development and career advancement.

Location

Remote, based in Asia (China, Taiwan).

Working Hours: The schedule is flexible; however, team members are required to maintain a minimum of 5 hours of overlap with the firm’s operating hours in Pacific Time (PT), subject to operational needs and team coordination.

Application Process

• The application process may include a brief writing, communication, or practical assessment in addition to the standard application form and interview process.
• Phone, email, or social media contact to offices regarding this position is strictly prohibited. Inquiries about application status through these channels will result in automatic disqualification. Qualified candidates will be contacted directly after review.