Legal Executive Assistant (Mandarin/English)

Overview

This is a full-time, independent contractor position for a Legal Executive Assistant (Mandarin/English). The role is remote and based in China, Taiwan.

You will support attorneys, clients, and internal teams in a fast-paced law firm environment. The position is cross-functional and may evolve based on your strengths and the organization’s needs, with potential growth into legal case support, client services, intake coordination, or a combination of these areas.

Responsibilities

• Provide administrative and coordination support to attorneys and internal teams, including:
  • Document organization
  • Scheduling
  • Follow-up
  • Correspondence
  • Workflow management
• Assist with the preparation, formatting, organization, and filing of legal documents, applications, supporting evidence, and other case-related materials under attorney supervision.
• Communicate professionally with clients and prospective clients in Mandarin and English via phone, email, messaging platforms, and other approved communication channels.
• Maintain accurate and up-to-date client and case records in CRM and case management systems, including:
  • Documenting interactions
  • Tracking follow-ups
  • Monitoring progress
  • Organizing digital files
• Support the client intake process as needed by:
  • Screening inquiries
  • Identifying client needs
  • Scheduling consultations
  • Gathering preliminary information
  • Guiding prospective clients through next steps
• Build and maintain positive working relationships with clients, attorneys, business partners, third parties, and internal team members.
• Monitor deadlines, coordinate outstanding items, follow up on required information, and help ensure matters move forward efficiently.
• Use legal technology, CRM platforms, productivity tools, and AI-assisted systems to improve organization, communication, accuracy, and workflow efficiency.

Requirements

• Bachelor’s degree required.
• Prior experience working in professional services is highly preferred, including roles such as legal support, administration, client services, intake, case coordination, or a related function.
• Fluent in Mandarin and English, both written and spoken.
• U.S. immigration law experience is preferred but not required.
• Strong interest in learning U.S. immigration processes, legal workflows, and client service standards.
• Excellent communication, organization, follow-up, and relationship-management skills.
• Ability to adapt to different responsibilities and work effectively across legal, administrative, and client-facing functions.
• Comfort using CRM systems, case management platforms, productivity tools, and new technology.
• Strong attention to detail, sound judgment, and the ability to handle confidential information professionally.

Preferred Qualifications

• Prior experience specifically in a law firm environment.
• Experience in U.S. immigration-related matters.

Compensation & Benefits

• Competitive compensation commensurate with experience and qualifications.
• Holiday pay for all U.S. federal holidays observed by the firm.
• Performance-based bonuses to reward your contributions.
• Periodic remuneration reviews to ensure fair and competitive compensation.

Location & Work Schedule

• Remote | China, Taiwan
• Full-time, Virtual
• Scheduling is flexible; however, team members are required to maintain a minimum of 5 hours of overlap with the firm’s operating hours in Pacific Time (PT), subject to operational needs and team coordination.

Application Process

The application process may include a brief writing, communication, or practical assessment in addition to the standard application form and interview process.

Note: Contacting offices by phone, email, or social media regarding this position is strictly prohibited. Any inquiries about application status through these channels will result in automatic disqualification. Qualified candidates will be contacted directly by the hiring team.