Legal Secretary

Overview

Legal Secretary (West Coast, Full-time, Remote)

An established international labor and employment law firm is seeking a skilled and experienced Legal Secretary to join their team. This role is essential in supporting attorneys and ensuring the smooth operation of legal services.

Responsibilities

• Provide secretarial and administrative assistance to attorneys, primarily supporting a specific group and offering backup support as needed.
• Perform court filings, prepare pleadings, update indices, prepare exhibits, and manage discovery shells.
• Maintain and organize files systematically.
• Draft standard pleadings, correspondence, memoranda, and other legal documents.
• Review vendor invoices for accuracy and prepare check requests; submit invoices for payment to clients or accounting.
• Apply client-specific billing guidelines and restrictions to ensure cost-effective practices.
• Utilize strong clerical skills including typing, transcribing, word processing, mail and contact management, spreadsheets, presentations, and firm systems/databases.
• Accurately file court documents electronically and in paper form, adhering to local or judge-specific requirements.
• Exercise good judgment and organizational skills to manage information flow on behalf of clients and attorneys.
• Proofread documents regularly to ensure accuracy and completeness before distribution or filing.
• Anticipate attorneys' needs to promote efficiency, such as drafting correspondence and preparing shell pleadings in advance.
• Monitor and follow up on client deadlines and calendar appointments.
• Coordinate and arrange meetings including depositions, mediations, interviews, and vendor/facility reservations.
• Prepare and submit client intake forms accurately.
• Follow standard naming and profiling conventions when managing documents.
• Update client files and pleading indices consistently.
• Maintain attorney-specific case lists, charts, and track case statuses and outcomes.
• Review, follow up on, and file client-related emails timely.
• Develop and maintain systems to promote organization and efficiency.
• Comply with office policies regarding file management, case lists, filing, and recordkeeping.
• Manage and monitor deadlines effectively.

Requirements

• Minimum of a high school diploma required; college degree preferred but not required.
• At least five years of experience as a legal secretary.
• Experience with state and federal court filings, both manual and electronic.
• Familiarity with legal filing procedures in California jurisdictions; experience in other states is a plus.
• Proficiency with Lexis Nexis, Pacer, ECF, CompuLaw, and Concur.
• Excellent verbal and written communication skills.
• Knowledge of legal terminology, documents, and litigation processes, including ability to mark and generate tables of contents and authorities.
• Typing speed of 65+ words per minute.
• Strong computer skills with MS Office (Word, Excel, PowerPoint, Outlook), document management systems, e-filing, and database software.
• Willingness to work alternate schedules or overtime to accommodate late filings when necessary.
• Demonstrated understanding of litigation processes.

Compensation & Benefits

• Hourly pay range: $34.45 to $48.85, with actual pay determined by experience, skills, qualifications, job location, and other factors.
• Comprehensive benefits package including health, dental, and vision insurance.
• 401(k) plan with profit sharing.
• Generous paid time off and holidays.
• Access to 24/7 telehealth services and wellness programs.
• Additional optional benefits to support diverse lifestyles.

Additional Information

• Qualified applicants with arrest or conviction records will be considered in accordance with applicable fair chance laws.
• Relocation costs are not covered.
• Only direct applicants will be considered; third-party recruiters or agencies will not be contacted.
• No phone inquiries, please.

Location

This is a remote position based on the West Coast.