Licensing Operations Coordinator

Overview

This role involves supporting a live-service licensing approval pipeline covering in-game content and other player-facing materials, including live events, campaigns, trailers, video, copy, and related assets. The Licensing Operations Coordinator reports to the Senior Producer and works with internal teams and external licensors to keep submissions accurate, organized, and moving forward.

Remote work is available in the US or Canada, or hybrid work is available in Culver City.

Responsibilities

• Prepare and submit game and marketing assets for licensor approval, ensuring submissions are complete and accurate.
• Maintain submission trackers and approval records; monitor review status and follow up on outstanding items.
• Translate licensor feedback into clear, actionable next steps and coordinate revisions across internal teams.
• Confirm requested changes are complete and coordinate timely resubmissions.
• Provide clear status updates to internal stakeholders and external licensors.
• Identify missing information, conflicting feedback, schedule risks, and potential brand, likeness, or content concerns.
• Escalate risks and blockers to the appropriate stakeholders to keep approvals on schedule.
• Improve submission standards, templates, trackers, and documentation as approval volume and requirements grow.

Requirements

• Experience in production, project coordination, creative operations, licensing, advertising, entertainment, or a related field.
• Experience managing detailed workflows, deadlines, documentation, and multiple stakeholders.
• Strong organization, attention to detail, and follow-through.
• Clear written and verbal communication skills.
• Ability to turn subjective feedback into clear, actionable next steps.
• Ability to collaborate effectively across creative, technical, and business teams.
• Sound judgment when identifying risks, blockers, missing information, or issues requiring escalation.
• Experience using spreadsheets, databases, project-management tools, ticketing systems, or similar platforms.

Preferred Qualifications (Bonus)

• Experience in video games, entertainment, licensed content, or live-service development.
• Familiarity with approval workflows for art, video, copy, audio, marketing, or in-game assets.
• Understanding of live operations, release schedules, and cross-functional game development.
• Experience working directly with licensors, publishers, clients, or external partners.
• Familiarity with Jira, Confluence, Airtable, Google Workspace, Microsoft Office, or similar tools.

Compensation & Benefits

• For candidates in CA, CO, NJ, NY, and WA, the annual salary range is $80,000—$105,000 USD.
• In addition to base pay, employees may be eligible for equity, bonuses, and a comprehensive benefits package, including healthcare benefits, retirement benefits, pet insurance, paid holidays, paid time off, and unlimited paid time off.
• Base pay offered may vary depending on job-related knowledge, skills, and experience.

Location

Remote (US or Canada) or Hybrid in Culver City.