Licensing Operations Coordinator

Overview

The organization is seeking a Licensing Operations Coordinator to join a remote team in the US or Canada, or in a hybrid capacity in Culver City.

This role supports a growing live-service approval pipeline covering in-game content, live events, campaigns, trailers, video, copy, and other player-facing materials. Reporting to the Senior Producer, the coordinator partners with Product, Art, Production, Marketing, UA, CRM, ASO, Social, Community, and external licensors to keep submissions accurate, organized, and moving forward.

Responsibilities

• Prepare and submit game and marketing assets for licensor approval, ensuring submissions are complete and accurate.
• Maintain submission trackers and approval records; monitor review status and follow up on outstanding items.
• Translate licensor feedback into clear, actionable next steps and coordinate revisions across internal teams.
• Confirm requested changes are complete and coordinate timely resubmissions.
• Provide clear status updates to internal stakeholders and external licensors.
• Identify missing information, conflicting feedback, schedule risks, and potential brand, likeness, or content concerns.
• Escalate risks and blockers to the appropriate stakeholders to keep approvals on schedule.
• Improve submission standards, templates, trackers, and documentation as approval volume and requirements grow.

Requirements

• Experience in production, project coordination, creative operations, licensing, advertising, entertainment, or a related field.
• Experience managing detailed workflows, deadlines, documentation, and multiple stakeholders.
• Strong organization, attention to detail, and follow-through.
• Clear written and verbal communication skills.
• Ability to turn subjective feedback into clear, actionable next steps.
• Ability to collaborate effectively across creative, technical, and business teams.
• Sound judgment when identifying risks, blockers, missing information, or issues requiring escalation.
• Experience using spreadsheets, databases, project-management tools, ticketing systems, or similar platforms.

Preferred Qualifications

• Experience in video games, entertainment, licensed content, or live-service development.
• Familiarity with approval workflows for art, video, copy, audio, marketing, or in-game assets.
• Understanding of live operations, release schedules, and cross-functional game development.
• Experience working directly with licensors, publishers, clients, or external partners.
• Familiarity with Jira, Confluence, Airtable, Google Workspace, Microsoft Office, or similar tools.

Location

• Remote in the US or Canada, or Hybrid in Culver City.