Licensing Specialist

Overview

This role supports the Medical Staff Services team as a Licensing Specialist, reporting to the Director of Medical Staff Services.

• Location: 100% Remote

Responsibilities

Internal Records Management & Communications

• Maintain and update electronic provider records timely, accurately, and regularly to reflect changes in provider status or credentials.
• Obtain additional documentation and verifications as needed to ensure records comply with internal and external standards.
• Follow Medical Staff Services (MSS) processes for the storing, submission, and sharing of all obtained, completed, confirmed, and created documentation.
• Document and display current provider statuses and related information in the appropriate areas in a timely manner.

Licensing Specialist Duties

• Assist with creating abbreviated CVs for licensing and privileging needs as needed.
• Complete and/or request FCVS profiles for assigned providers while they are in the primary source verification process and for licensure as needed.
• Identify and ensure timely and efficient applications for IMLC LOQs as available.
• Register providers for online or live courses, certifications, and recertifications required by the specific state(s); facilitate and track progress to support timely completion.
• Support supervising physician requests and protocol agreements, ensuring documentation is thorough and compliant.
• Complete and/or facilitate completion of initial applications for and renewal of DEAs (Drug Enforcement Administration) and CSRs (Controlled Substance Registrations) from start to finish upon direction, including work with pending providers.
• Complete and/or facilitate completion of state licensure initial and renewal applications from start to finish upon direction, providing guidance on process and requirements as appropriate.
• Complete registration and coordinate scheduling of providers’ fingerprinting as necessary for state licenses.
• Perform regular follow-up as needed via telephone, email, and other available communication methods with providers, state licensing boards, and other agencies.
• Participate in education sessions specific to corporate needs or job duties, whether locally or remotely, as needed.
• Print necessary documentation and drop off at shipping locations as needed.

Other Duties

• Perform other job-related duties as required and adapt to new challenges and responsibilities as they arise.
• Assist in audits and other administrative tasks assigned by management.
• Participate in education sessions specific to corporate needs or job duties, whether locally or remotely, as needed.

Requirements

• High school diploma/GED.
• At least 2-3+ years of professional experience in a similar role.
• Ability to maintain a high level of confidentiality.
• Strong organizational skills.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Professional written and verbal communication and interpersonal skills.
• Ability to work efficiently in a remote environment; highly engaged and proactive, results-driven attitude.

Compensation & Benefits

• Not specified in the provided job description.

Equal Opportunity

The employer is an equal opportunity employer and values diversity in its workforce. It does not discriminate based on race, color, religion, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other protected characteristic. All qualified applicants will receive consideration without regard to such characteristics, and the employer is committed to providing a fair and inclusive working environment.