Litigation Docket Specialist

Overview

A well-established law firm is seeking a Litigation Docket Specialist to maintain and monitor the docket and calendar for all litigation matters. This role is critical to ensuring that all important dates and deadlines are accurately recorded and communicated to attorneys and legal staff promptly. The position demands a high level of accuracy, attention to detail, and a strong understanding of court rules and procedures.

This opportunity is ideal for an experienced litigation legal assistant or paralegal looking for a new challenge.

Responsibilities

• Receive and review mail, deliveries, court filings, pleadings, and other legal documents to identify deadlines and docket relevant information
• Maintain and update the firm's docketing system (Compulaw), ensuring accuracy and completeness
• Process emails within a shared central docket inbox
• Collaborate with team members on unfamiliar jurisdictions
• Provide coverage for other Docket Specialists when needed
• Process attorney and legal administrative assistants' emails for docketing
• Monitor and interpret federal, state, and local court rules to ensure timely calendaring of litigation events and deadlines
• Generate and distribute regular docket reports and reminders to attorneys and legal teams
• Work closely with attorneys, paralegals, and legal assistants to confirm deadlines and support compliance with court requirements
• Retrieve electronic court documents using PACER and other e-filing systems
• Audit docketing entries for accuracy and completeness; identify and correct discrepancies
• Assist in implementing and maintaining docketing procedures and protocols
• Stay current with changes in court rules and update the docketing system accordingly

Requirements

• Minimum of 5 years’ experience in docketing, preferably using Compulaw, or litigation legal assistant/paralegal experience
• In-depth knowledge of federal and state court rules and procedures
• Strong administrative, organizational, and interpersonal skills
• Proficiency with electronic filing systems and legal databases such as PACER
• Excellent time management skills with a proven ability to meet deadlines
• Ability to work independently and collaboratively in a deadline-driven environment
• Exceptional attention to detail and accuracy
• Ability to docket in and learn multiple states’ jurisdictions

Compensation & Benefits

• Competitive performance-based compensation
• Comprehensive benefits package starting on the first day, including medical, dental, vision, disability, life insurance, 401(k)/profit sharing
• Paid holidays, tuition reimbursement, and paid time off (vacation, personal, and sick time where appropriate)

Location

• Work hours: 8:30 a.m. to 5:00 p.m., Monday through Friday
• Remote or hybrid work options available for candidates located near offices in Dallas, Texas; Phoenix, Arizona; or Tucson, Arizona

Additional Information

Applicants residing in California should be aware that the employer complies with the California Consumer Protection Act (CCPA) regarding the collection and use of personal information during the employment application process.

The employer is an Equal Employment Opportunity employer and complies with federal employment laws.