Litigation Docketing Specialist

Overview

A global intellectual property law firm is seeking a Litigation Docketing Specialist to join their fast-paced Litigation Practice Systems Department. This remote-first role is part of a team that primarily works from home, with a focus on candidates located in San Diego and Silicon Valley, California.

Responsibilities

• Independently review legal documents and litigation correspondence to accurately calculate, record, and disseminate docket dates according to applicable court rules and procedures.
• Understand source documents, review court dockets as needed, verify jurisdiction, court/venue, and relevant authorities.
• Analyze and verify calculated dates, adjusting for federal, state, statutory, agency, and local rules and practices.
• Accurately enter all deadlines for firm litigation matters into the firm’s litigation docketing platform (Milana).
• Provide proactive support to litigation teams and coordinate with docketing attorneys to ensure all deadlines are docketed correctly.
• Perform quality review of own work product following internal department protocols and escalate questions appropriately.
• Respond to inquiries from litigation teams regarding docketed events, deadlines, and court rules.
• Prepare and distribute regular docket reports to case teams in accordance with firm policy and upon request.
• Assist with research on court rules for assigned jurisdictions and present findings clearly to case teams.
• Maintain and improve processes and procedures to enhance efficiency and minimize risk; provide suggestions to management.
• Promote docketing policies and procedures through communications with litigation teams and ensure compliance with department standards.

Requirements

• Minimum of 3 years’ experience computing deadlines in federal, state, and agency court jurisdictions, including experience with rules-based docketing systems.
• Thorough knowledge of litigation docketing processes within a law firm environment.
• Familiarity with federal and state court procedural rules.
• Demonstrated understanding of the litigation lifecycle.
• Reliable, detail-oriented, and highly motivated with strong attention to detail.
• Strong analytical, organizational, communication, time management, and technical skills.
• Ability to exercise independent and professional judgment.
• Excellent customer service skills, positive attitude, and ability to multitask.
• Ability to work under pressure to meet strict deadlines.
• Problem-solving skills including identifying issues, owning problems, drawing valid conclusions, and implementing solutions.
• Ability to work effectively within a team-oriented environment and contribute to positive team relationships.

Preferred Qualifications

• Experience with the Milana litigation docketing platform is preferred.

Compensation & Benefits

• Competitive pay with discretionary bonus opportunities.
• Comprehensive medical and dental coverage.
• Generous paid time off.
• Tuition reimbursement.
• Award-winning retirement and profit sharing plans with employer contributions.
• Family-friendly benefits including back-up child care and health and wellness initiatives.

Salary Range

• San Diego, CA: $34.61 - $43.40 per hour (35-hour workweek), equivalent to $63,000 - $79,000 annually.
• Silicon Valley, CA: $37.36 - $46.70 per hour (35-hour workweek), equivalent to $68,000 - $85,000 annually.

Final compensation will be based on education, experience, skills, professional background, overall qualifications, and location.

Location

Remote-first position with a focus on candidates in San Diego and Silicon Valley, California.