Paralegal - Contracts & Compliance REMOTE

Overview

This remote Paralegal position supports the Legal and Compliance Department through contract administration, regulatory and licensing support, and day-to-day legal operations. The role involves preparing contracts and related documentation, managing legal ticketing and tracking processes, maintaining contract files and databases, and supporting follow-up on approvals, execution, and common redlines. Additional responsibilities include assisting with licensing applications, renewals, reporting, subpoena coordination, legal research, and maintaining HIPAA-related documentation and departmental standard operating procedures (SOPs).

Responsibilities

Contracting Duties

• Prepare client and vendor contracts and other legal documents from standard forms for review and approval by Legal Counsel.
• Assist with the online legal ticketing system by reviewing inquiries, preparing documentation, responding to tickets, maintaining organization, and meeting turnaround expectations.
• Maintain internal databases for ticket and contract tracking.
• File correspondence and legal documents in the companywide contracts database or file server.
• Follow up on client and vendor contracts and other legal documents sent out by the Legal Department.
• Respond to redlines on common or standard requests in a timely manner.
• Assist with Request for Proposal (RFP) tasks as needed.

Regulatory and Licensing Duties

• Coordinate, prepare, and submit applications for all licenses and registrations to ensure timely submissions and maintain licensing files.
• Coordinate, prepare, and submit annual reports and renewals for licenses and registrations.
• Coordinate, prepare, and submit responses to subpoenas.
• Research and analyze legal sources such as statutes, judicial decisions, legal articles, and codes.

General Legal Support Duties

• Complete and demonstrate competency in all required HIPAA training.
• Comply with all HIPAA obligations related to Protected Health Information (PHI).
• Report any discovered HIPAA violations to the Compliance Department.
• Assist with maintaining updated HIPAA policies and procedures.
• Maintain and update Standard Operating Procedure documents for the Legal Department.
• Manage the legal calendar and inboxes, maintaining organization and responding timely to inquiries.
• Perform clerical duties such as scheduling appointments and providing information to callers.
• Support Legal Counsel, Manager, and Administrator with various tasks as needed.
• Participate in special legal projects as assigned.
• Perform other legal and compliance duties as assigned.
• Adapt to changes in duties, responsibilities, and activities as required.

Required Skills and Competencies

• Customer/Client Focus
• Collaboration Skills
• Communication Proficiency
• Leadership
• Problem Solving and Analysis
• Time Management
• Ethical Conduct
• Learning Orientation
• Technical Capacity
• Thoroughness
• Research and Writing Skills
• Organizational Skills

Education and Experience

Required

• Bachelor's degree (B.A.) or one to two years of related experience and/or training; or equivalent combination of education and experience.
• High degree of professional ethics and integrity.
• Sound judgment and ability to analyze situations and information.

Preferred

• Healthcare compliance or paralegal certification.
• Additional legal research certifications and coursework.
• Experience with business registration or healthcare licensure applications with State authorities.

Compensation and Benefits

• Medical, Dental, and Vision Insurance
• Disability and Life Insurance
• Employee Assistance Program
• Remote Work Options
• Generous Paid Time Off
• Annual Reviews and Development Plans
• Retirement Plan with company match, immediately 100% vested

Work Schedule and Location

• Remote position.
• Some flexibility in hours, determined by supervisor.
• Must be available during core work hours of 8:00 AM to 5:00 PM Central Time.
• Work times must accommodate meetings across all U.S. time zones.
• Ability to work extended hours, weekends, and holidays as needed.

Travel

• No travel expected.

Supervisory Responsibility

• This position has no supervisory responsibilities.