Paralegal

Overview

This role supports the legal team with transaction, corporate governance, and public-company compliance work, including assisting with M&A closings, managing legal documentation and records, and helping administer an employee ownership program across acquired businesses.

Responsibilities

• Assist the legal team with a range of legal projects and responsibilities.
• Support obligations as a publicly traded company, including:
  • Section 16 filings (Forms 3, 4, and 5)
  • Exchange Act and Nasdaq compliance matters
  • D&O questionnaire responses
  • Insider trading policy administration
  • Equity plan administration
  • Board and annual meeting logistics
• Help manage the closing process for acquisitions, including:
  • Acquisitions with varying types and legal structures (e.g., stock purchases, asset purchases, and mergers)
  • Coordinating and reviewing diligence deliverables such as lien, UCC, and title searches
  • Drafting and negotiating ancillary transaction documents (e.g., bills of sale, assignment and assumption agreements, secretary’s and officer’s certificates, payoff letters and lien releases, and escrow agreements)
• Iterate on a document management and legal compliance system across network companies, including corporate minute books, organizational charts, and governance records for the parent company and each subsidiary.
• Assist with employee ownership program implementation and maintenance across network companies, including:
  • Equity administration
  • Cap table maintenance
• Develop strategies to improve the acquisition process.
• Collaborate with the product development team to identify opportunities to leverage software to improve efficiency and scale.
• Support corporate governance matters for the organization and its subsidiaries, including:
  • Preparing and maintaining materials for Board and committee meetings
  • Drafting Board and stockholder/member resolutions and written consents
  • Maintaining and coordinating receipt of good standing certificates
  • Maintaining minute books and equity records
• Form new subsidiaries in connection with acquisitions, including:
  • Drafting and filing certificates of incorporation/formation, bylaws, and operating agreements
  • Organizational resolutions
  • IRS Form SS-4 applications
• Support outside counsel and the legal team on routine litigation and pre-litigation matters affecting the organization and its network companies, including:
  • Responding to wage garnishments and income withholding orders
  • Coordinating compliance with HR/payroll
  • Tracking litigation deadlines and maintaining litigation files
• Manage relationships with the registered agent, corporate filing agents, and other outside vendors.
• Maintain the legal team’s contract repository and compliance calendar (e.g., annual reports, franchise tax filings, and business license renewals).
• Assist with trademark and other intellectual property docketing.

Requirements

• 8+ years of paralegal experience, including:
  • M&A transaction experience gained in a law firm setting as well as on the in-house legal team of a publicly traded company
• Strong communication and organizational skills; self-starter who can take initiative and work independently.
• Exceptional verbal, written, and interpersonal communication capabilities.
• Hands-on experience managing and driving an M&A closing process, including putting together signature pages, creating closing sets, and overseeing closing checklists.
• Capability forming legal entities, including filing formation or incorporation documentation and SS4s, including for new subsidiaries for acquired businesses.
• Prior experience drafting Board and Shareholder/Member Consents.
• Equity administration experience is preferred but not required.
• Experience with routine litigation and pre-litigation matters (e.g., garnishments, income withholding orders, subpoenas, and collections) is a plus.
• Experience supporting the corporate governance and public-company compliance function of a publicly traded company (e.g., SEC/Exchange Act reporting, Section 16 filings, Board and committee support) is a plus.
• Notary public commission is a plus.
• Familiarity with legal technology and contract management tools (e.g., document automation and e-signature platforms) is a plus.

Compensation & Benefits

• Competitive salary
• Generous benefits package, including:
  • Equity for all employees
  • Medical/dental/vision benefits plans for employees and their families
  • 401(k) plan
  • Paid parental leave
• Paid time off and a work-life balance culture

Location

Not specified in the provided job description.