Paralegal/Executive Legal Assistant

Overview

This role is for a Paralegal/Executive Legal Assistant within the Finance department, reporting to the General Counsel. It is a non-exempt, individual contributor position classified at level P2-B1. The position is remote within the United States.

Responsibilities

• Maintain legal calendars and internal tracking systems for contract deadlines, legal deliverables, and regulatory filings.
• Monitor and flag upcoming deadlines to ensure timely follow-up and completion of tasks.
• Review and organize Requests for Proposal (RFPs) related to non-substantive legal and compliance issues.
• Assist with routing and tracking ad hoc or non-standard contracts outside of standard processes.
• Support the full contract lifecycle including document preparation, follow-ups, and execution.
• Conduct legal research on statutes, case law, and regulations; summarize findings and highlight business impacts.
• Draft, revise, and format policies, procedures, legal memoranda, and internal guidance documents under attorney supervision.
• Assist in preparing responses to internal inquiries and correspondence.
• Monitor changes in relevant state and federal legal and regulatory requirements and prepare summaries or alerts for internal stakeholders.
• Assist with collection, review, and organization of records responsive to subpoenas, litigation holds, or discovery requests.
• Apply redactions as directed and create production logs as needed.
• Review legal invoices for accuracy and coordinate with Finance for timely payments.
• Track budgets and accruals; facilitate communications with external counsel regarding billing and engagements.
• Perform preliminary review and redlining of standard agreements (e.g., independent contractor and vendor agreements) under attorney supervision.
• Ensure contract consistency with company standards and escalate complex issues appropriately.

Requirements

Experience

• Minimum of 3 years as a paralegal or legal assistant in a law firm or in-house legal department.
• Experience with contract review and legal research.

Education & Skills

• Paralegal certificate preferred; bachelor’s degree or equivalent professional experience required.
• Strong understanding of legal terminology, procedures, and confidentiality standards.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with contract management platforms is a plus.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple projects and deadlines independently.

Core Competencies

• AI proficiency
• Collaboration
• Communication
• Critical thinking
• Data literacy
• Emotional intelligence
• Entrepreneurship
• Open-mindedness
• Process excellence
• Solution orientation

Work Environment

• Remote work within the United States.
• Up to 10% travel as needed.

Compensation & Benefits

• Hourly rate: $20.00 - $25.00 depending on location and experience.
• Full benefits package including medical, dental, and vision coverage.

Additional Information

• Candidates must be authorized to work in the U.S. without visa sponsorship.
• The employer is an equal opportunity organization committed to non-discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, age, pregnancy, genetic information, or any other protected status.
• Reasonable accommodations are provided for qualified individuals with disabilities throughout the employment process.
• Compliance with applicable federal contractor regulations regarding protected veterans and pay transparency is maintained.

Physical Requirements

• Office clerical duties as applicable.