Senior Executive Assistant - Engineering, Product, Design, and Legal

Overview

The organization is seeking a Senior Executive Assistant (Remote - USA / Canada) to support three executives: the Chief Product Officer, Senior VP of Engineering, and General Counsel. This role is responsible for executive operations—helping them move faster, decide sooner, and focus on priorities that only they can handle.

Responsibilities

• Drive executive priorities forward by anticipating what’s coming, preparing executives for what matters, and ensuring decisions and follow-ups don’t stall
• Own calendars and travel as a strategic resource (not just scheduling), protecting focus time, resolving conflicts before they surface, and making every hour count
• Run logistics for team meetings end to end, including shaping agendas with executives and clearly documenting and sharing decisions and timelines
• Coordinate cross-team projects by tracking contributors and keeping deliverables on track without repeated prompting
• Identify and address inefficiency by spotting broken or manual processes, redesigning them, and rolling out improvements for executives and the wider team
• Plan events that work well in-person and virtually, owning details from concept through wrap
• Take on ambiguous, high-stakes work and deliver polished, finished outcomes

Requirements

• 5+ years supporting C-Suite Executives
• Track record of owning outcomes, not just tasks
• Excellent verbal and written communication skills
• Strong sense of ownership and comfort with ambiguity
• Excellent organizational skills, including time management, goal setting, and attention to detail
• Demonstrated ability to build trusting relationships across all levels
• Experience using AI tools to streamline processes and automate routine tasks
• Experience organizing in-person events for 30+ people

Preferred Qualifications

• Experience supporting Engineering, Product and/or Design teams
• Experience working at a startup and/or tech
• Experience supporting a 100+ person function of the business
• Pacific Time working hours

Compensation & Benefits

• Compensation range: $109K - $176K
• Unlimited Paid Time Off
• Work from anywhere in Canada and USA
• Health and Dental benefits
• Up to $1,500 USD / $2,025 CAD towards IT set up for your home
• Up to 2% matching RRSP / 401K
• Learning and Development opportunities
• Up to $50 USD / $67.50 CAD towards Internet/Cell phone service

Location

Remote — USA / Canada.

Workplace Commitment

The employer is committed to a harassment- and discrimination-free workplace for everyone, regardless of age, disability, ethnicity, gender identity or expression, nationality, neurotype, personal appearance, political affiliation, professional background, race, religion, or sexual identity or orientation.