Senior IP Docket Specialist

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Posted Aug 8, 2026

Remote · US Full Time

$45K – $142K/yr

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Overview

A full-service litigation and business law firm with multiple U.S. locations is seeking a Senior Intellectual Property (IP) Docket Specialist. This role can be performed remotely or from any of the firm's offices.

Responsibilities

Monitor assigned shared mailboxes and docket requests, entering data promptly according to firm guidelines using IP docketing software
Oversee accurate entry and date calculation for docket entries
Assist the Senior IP Docket Manager with training Central Docketing team members
Review and interpret submitted documents to identify and docket all deadlines
Verify accuracy of USPTO and foreign filings by cross-checking agency websites
De-docket completed deadlines and resolve discrepancies
Update and verify timekeepers assigned to matters
Create, review, schedule, and distribute advanced docket reports for patent and trademark cases
Respond professionally to inquiries regarding docketed dates and agency rules
Collaborate with Docketing, Risk, IP PSC, and leadership to improve docketing best practices, policies, and processes
Process abandoned and transferred matters; assist with onboarding incoming portfolios
Conduct quality assurance reviews for patent and trademark filings, noting errors or omissions
Open new matters and input records into the IP docketing system for foreign and domestic patent, trademark, and copyright cases
Review all IP prosecution correspondence and enter due dates from incoming communications into the docketing system
Assist with special projects as assigned
Stay current with developments, procedures, and regulations in U.S. and foreign filing entities

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Requirements

Associate degree or Paralegal Certificate required; bachelor's degree preferred in a related field
Minimum 10 years of IP docketing experience with proficiency in IP docketing software such as PattsyWave, Foundation IP, or CPi
Advanced knowledge of U.S. and foreign patent and trademark prosecution procedures, including statutory and filing deadlines and IP business workflows
Working knowledge of Maintenance Fee, Annuity, and Renewal processes for patent and trademark modules
Proficiency in Microsoft Office, Adobe, and document management systems such as NetDocs; ability to manage large Excel spreadsheets effectively
Excellent attention to detail, analytical skills, research capabilities, and resourcefulness
Ability to adapt to change and manage competing demands in a fast-paced environment
Up-to-date knowledge of USPTO, PCT, Madrid Protocol, and foreign IP rules and practices

Compensation and Benefits

Compensation is commensurate with skills, experience, location, and other legal factors. Expected salary ranges by location are:

California: $70,000 - $142,000
Colorado: $64,000 - $114,000
Illinois: $63,000 - $122,000
Maine: $47,000 - $109,000
Maryland: $68,000 - $102,000
Massachusetts: $70,000 - $133,000
Minnesota: $70,000 - $115,000
Jersey City, NJ: $76,000 - $137,000
New York: $65,000 - $140,000
Vermont: $69,000 - $132,000
Virginia: $45,000 - $132,000
Washington: $68,000 - $128,000
Washington, D.C.: $90,000 - $132,000

Bonus opportunities are discretionary and based on individual and firm performance. Full-time employees receive benefits including medical and dental coverage, life insurance, short- and long-term disability insurance, pre-tax flexible spending accounts, employee assistance programs, paid time off, paid holidays, and retirement plan participation after eligibility.