Senior Legal Operations & Admin Executive (fully remote!)

Overview

The organization is seeking a Senior Legal Operations Executive to support the legal team’s day-to-day operations, including contracts, vendor spend, billing, and the systems that enable these processes. This role involves improving how work gets done and partnering across Legal, Finance, Procurement, and engineering to deliver better outcomes. The position reports to the Head of Legal Operations.

Responsibilities

• Contracts: Own the contract execution and filing process end to end, ensuring contracts are issued, recorded, and easy for the legal team and business stakeholders to retrieve.
• Budget and billing: Oversee payment requests and invoice review; partner with Finance to resolve billing issues; support budget tracking and forecasting.
• Vendors: Manage vendor onboarding, renewals, and rate-card administration; enforce External Legal Counsel Guidelines with law firms.
• Systems: Manage relationships with matter management and e-signature platform vendors; oversee integrations and configurations (including approval workflows); help colleagues get more value from legal tools.
• Process improvement and automation: Identify manual processes, design more efficient ways of working, and drive automation through to delivery.
• Documentation: Keep process documentation up to date.

Requirements

• Experience: 5+ years in legal operations or a related role (e.g., legal finance, contract management, in-house legal support).
• Process design: Experience designing processes that handle high volumes of payment requests and documentation accurately.
• Data handling: Confident working with large datasets and spreadsheets.
• Language: Fluency in English is required to coordinate with overseas partners and stakeholders; additional languages are an advantage.
• Judgment and discretion: Sound judgment with confidential material.
• Escalation: Comfortable making decisions and escalating only what needs escalating.

Preferred Qualifications

• Experience administering or implementing a matter management, contract management, or e-billing platform.
• Scripting skills, or experience working with engineers on automation (e.g., Python, APIs, low-code tools).
• Project or change management experience.
• Experience in a regulated industry, ideally fintech or crypto.

Compensation & Benefits

• Competitive salary and company benefits.
• Work-from-home arrangement (the arrangement may vary depending on the work nature of the business team).

Location

• Not specified