Senior Site Contracts Manager (Sponsor Dedicated /Remote – US Based)

Overview

Senior Site Contracts Manager (Sponsor Dedicated / Remote – US Based)

This role supports a sponsor-dedicated program focused on high-impact Pharma & Vaccine studies. The position is responsible for developing, negotiating, and managing US site budgets and clinical trial agreements, collaborating with internal teams, external stakeholders, and major academic institutions to build robust contracts that support operational excellence while minimizing risk.

Responsibilities

Budgeting & Template Development

• Build US site budget templates and study-specific budget language for Pharma & Vaccine clinical trials.
• Develop and refine templates to support consistency, compliance, and strategic study needs.

Contract Negotiation & Risk Management

• Lead direct negotiations with large academic institutions and other critical stakeholders.
• Draft and finalize clinical trial agreements that balance business objectives with legal and operational protections.
• Conduct due diligence checks (including FMV assessments and site justification reviews) when initial offers are declined.
• Determine when requests require budget or language escalation and secure appropriate approvals.

Project Leadership & Delivery

• Prioritize and lead multiple contracting projects across several therapeutic areas (oncology experience strongly preferred).
• Proactively escalate risks, timeline impacts, or delays that could affect CTA execution.

Tools, Systems & Communication

• Demonstrate expert proficiency in Excel and clinical trial management systems.
• Communicate effectively in both written and verbal formats, incorporating feedback as received.
• Maintain accurate and timely updates in departmental trackers and databases.

Compliance, Collaboration & Continuous Improvement

• Maintain and deepen knowledge of GCP, sponsor processes, SOPs, work instructions, and new technologies.
• Build strong working relationships with internal and external partners.
• Support and train additional team members as needed.
• Contribute to process improvement initiatives to simplify workflows and eliminate inefficiencies.
• Take on ad-hoc tasks and diverse projects with a solutions-oriented mindset.

Requirements

• 4+ years building budgets and contracts from templates.
• Direct experience negotiating with large academic institutions.
• Ability to juggle priorities, lead projects, and deliver results under tight timelines.
• Strong understanding of clinical study protocols, timelines, and site-related milestones (e.g., SIV).
• Bachelor’s degree.

Preferred Qualifications

• Oncology therapeutic area experience.
• Prior experience with pharma, CRO, or investigative sites.
• Strong project management skills and comfort leading cross-functional efforts.

Compensation & Benefits

• Salary Range: $79,800.00 - $139,600.00
• Benefits may include:
  • Company car or car allowance
  • Medical, Dental, and Vision
  • Company match 401k
  • Eligibility to participate in Employee Stock Purchase Plan
  • Eligibility to earn commissions/bonus based on company and individual performance
  • Flexible paid time off (PTO) and sick time
• Paid sick time eligibility may vary depending on where you work, based on state and municipal requirements.

Location

Remote – US Based

Additional Information

• Tasks, duties, and responsibilities may not be exhaustive; other assignments may be given at the employer’s discretion.
• Equivalent experience, skills, and/or education will be considered.
• This posting does not create an employment contract.
• Reasonable accommodations are available in accordance with the Americans with Disabilities Act, when appropriate.