Senior Site Contracts Manager (Sponsor Dedicated /Remote – US Based)

Overview

Senior Site Contracts Manager (Sponsor-Dedicated / Remote – US Based)

This role supports a sponsor-dedicated program focused on high-impact Pharma & Vaccine studies. Responsibilities include developing, negotiating, and managing US site budgets and clinical trial agreements, partnering with internal teams, external stakeholders, and major academic institutions to support operational excellence while minimizing risk.

Responsibilities

Budgeting & Template Development

• Build US site budget templates and study-specific budget language for Pharma & Vaccine clinical trials.
• Develop and refine templates to support consistency, compliance, and strategic study needs.

Contract Negotiation & Risk Management

• Lead direct negotiations with large academic institutions and other critical stakeholders.
• Draft and finalize clinical trial agreements balancing business objectives with legal and operational protections.
• Perform due diligence checks (including FMV assessments and site justification reviews) when initial offers are declined.
• Identify when requests require budget or language escalation and secure appropriate approvals.

Project Leadership & Delivery

• Prioritize and lead multiple contracting projects across several therapeutic areas, with oncology experience strongly preferred.
• Proactively escalate risks, timeline impacts, or delays that could affect CTA execution.

Tools, Systems & Communication

• Demonstrate expert proficiency in Excel and clinical trial management systems.
• Communicate effectively in written and verbal formats, incorporating feedback as needed.
• Maintain accurate and timely updates in departmental trackers and databases.

Compliance, Collaboration & Continuous Improvement

• Maintain and deepen knowledge of GCP, sponsor processes, SOPs, work instructions, and new technologies.
• Build strong working relationships with internal and external partners.
• Support and train additional team members as needed.
• Contribute to process improvement initiatives to simplify workflows and eliminate inefficiencies.
• Handle ad-hoc tasks and diverse projects with a solutions-oriented mindset.

Requirements (Minimum Qualifications)

• 4+ years building budgets and contracts from templates.
• Direct experience negotiating with large academic institutions.
• Ability to juggle priorities, lead projects, and deliver results under tight timelines.
• Strong understanding of clinical study protocols, timelines, and site-related milestones (e.g., SIV).
• Bachelor’s degree.

Preferred Qualifications

• Oncology therapeutic area experience.
• Prior experience with pharma, CRO, or investigative sites.
• Strong project management skills and comfort leading cross-functional efforts.

Compensation & Benefits

Salary Range

• $79,800.00 - $139,600.00

The base salary range represents the anticipated low and high of the employer’s range for this position. Actual salary will vary based on factors such as qualifications, skills, competencies, and proficiency for the role.

Benefits (may include)

• Company car or car allowance.
• Health benefits including Medical, Dental, and Vision.
• Company match 401(k).
• Eligibility to participate in Employee Stock Purchase Plan.
• Eligibility to earn commissions/bonus based on company and individual performance.
• Flexible paid time off (PTO) and sick time.

Because certain states and municipalities have regulated paid sick time requirements, eligibility for paid sick time may vary depending on where you work.

Location

Remote – US Based