Senior Site Contracts Manager (Sponsor Dedicated /Remote – US Based)

Overview

This role is a Senior Site Contracts Manager (Sponsor Dedicated / Remote – US Based) supporting a sponsor-dedicated program focused on high-impact Pharma & Vaccine studies. Responsibilities include developing, negotiating, and managing US site budgets and clinical trial agreements, collaborating with internal teams and external stakeholders, and helping drive timelines forward across multiple therapeutic areas (oncology experience strongly preferred).

Responsibilities

Budgeting & Template Development

• Build US site budget templates and study-specific budget language for Pharma & Vaccine clinical trials.
• Develop and refine templates to support consistency, compliance, and strategic study needs.

Contract Negotiation & Risk Management

• Lead direct negotiations with large academic institutions and other critical stakeholders.
• Draft and finalize clinical trial agreements that balance business objectives with legal and operational protections.
• Conduct due diligence checks (e.g., FMV assessments and site justification reviews) when initial offers are declined.
• Determine when requests require budget or language escalation and secure appropriate approvals.

Project Leadership & Delivery

• Prioritize and lead multiple contracting projects across several therapeutic areas (oncology experience strongly preferred).
• Proactively escalate risks, timeline impacts, or delays that could affect CTA execution.

Tools, Systems & Communication

• Demonstrate expert proficiency in Excel and clinical trial management systems.
• Communicate effectively in both written and verbal formats, incorporating feedback as received.
• Maintain accurate and timely updates in departmental trackers and databases.

Compliance, Collaboration & Continuous Improvement

• Maintain and deepen knowledge of GCP, sponsor processes, SOPs, work instructions, and new technologies.
• Build strong working relationships with internal and external partners.
• Support and train additional team members as needed.
• Contribute to process improvement initiatives that simplify workflows and eliminate inefficiencies.
• Take on ad-hoc tasks and diverse projects with a solutions-oriented mindset.

Requirements

• 4+ years building budgets and contracts from templates.
• Direct experience negotiating with large academic institutions.
• Ability to juggle priorities, lead projects, and deliver results under tight timelines.
• Strong understanding of clinical study protocols, timelines, and site-related milestones (e.g., SIV).
• Bachelor’s degree.

Preferred Qualifications

• Oncology therapeutic area experience.
• Prior experience with pharma, CRO, or investigative sites.
• Strong project management skills and comfort leading cross-functional efforts.

Compensation & Benefits

Salary Range

• $79,800.00 - $139,600.00

Benefits may include

• Company car or car allowance.
• Health benefits including Medical, Dental, and Vision.
• Company match 401(k).
• Eligibility to participate in Employee Stock Purchase Plan.
• Eligibility to earn commissions/bonus based on company and individual performance.
• Flexible paid time off (PTO) and sick time.

Note: Eligibility for paid sick time may vary depending on where the role is located due to regulated requirements.

Location

• Remote, US Based

Additional Information

• Tasks, duties, and responsibilities listed are not exhaustive; additional work may be assigned.
• Equivalent experience, skills, and/or education may be considered.
• Nothing in this posting should be construed to create an employment contract.
• The organization is committed to providing reasonable accommodations in accordance with the Americans with Disabilities Act, when appropriate.