Senior Site Contracts Manager (Sponsor Dedicated /Remote – US Based)

Overview

This role supports a sponsor-dedicated program focused on high-impact Pharma & Vaccine studies (US based, remote).

As a Senior Site Contracts Manager, you will develop, negotiate, and manage US site budgets and clinical trial agreements. The position involves partnering with internal teams, external stakeholders, and major academic institutions to create robust contracts that support operational excellence while minimizing risk.

Responsibilities

• Build US site budget templates and study-specific budget language for Pharma & Vaccine clinical trials.
• Develop and refine templates to support consistency, compliance, and strategic study needs.
• Lead direct contract negotiations with large academic institutions and other critical stakeholders.
• Draft and finalize clinical trial agreements that balance business objectives with legal and operational protections.
• Conduct due diligence checks (e.g., FMV assessments and site justification reviews) when initial offers are declined.
• Determine when requests require budget or language escalation and secure appropriate approvals.
• Prioritize and lead multiple contracting projects across several therapeutic areas (oncology experience strongly preferred).
• Proactively escalate risks, timeline impacts, or delays that could affect CTA execution.
• Demonstrate expert proficiency in Excel and clinical trial management systems.
• Communicate effectively in written and verbal formats, incorporating feedback seamlessly.
• Maintain accurate and timely updates in departmental trackers and databases.
• Maintain and deepen knowledge of GCP, sponsor processes, SOPs, work instructions, and new technologies.
• Build strong working relationships with internal and external partners.
• Support and train additional team members as needed.
• Contribute to process improvement initiatives to simplify workflows and eliminate inefficiencies.
• Take on ad-hoc tasks and diverse projects with a solutions-oriented mindset.

Requirements (Minimum Qualifications)

• 4+ years building budgets and contracts from templates.
• Direct experience negotiating with large academic institutions.
• Ability to juggle priorities, lead projects, and deliver results under tight timelines.
• Strong understanding of clinical study protocols, timelines, and site-related milestones (e.g., SIV).
• Bachelor’s degree.

Preferred Qualifications

• Oncology therapeutic area experience.
• Prior experience with pharma, CRO, or investigative sites.
• Strong project management skills and comfort leading cross-functional efforts.

Compensation & Benefits

• Salary Range: $79,800.00 - $139,600.00
• Base salary range reflects the anticipated low and high of the employer’s range for this position. Actual salary will vary based on qualifications, skills, competencies, and proficiency for the role.
• Benefits may include:
  • Company car or car allowance
  • Health benefits: Medical, Dental, and Vision
  • Company match 401k
  • Eligibility to participate in Employee Stock Purchase Plan
  • Eligibility to earn commissions/bonus based on company and individual performance
  • Flexible paid time off (PTO) and sick time (eligibility may vary by where you work due to state and municipal paid sick time requirements)

Location

• Remote – US Based

Additional Information: Tasks, duties, and responsibilities listed in this job description are not exhaustive. The employer may assign other tasks, duties, and responsibilities. Equivalent experience, skills, and/or education may be considered. Nothing in this description should be construed to create an employment contract. Reasonable accommodations are provided in accordance with applicable law.