Trainee/Junior Patent Administrator

Overview

A remote-based opportunity is available for a Trainee / Junior Patent Administrator to provide administrative and specialist legal support to a patent support team and patent attorneys. The role involves delivering professional, responsive, and high-quality service to clients while ensuring full compliance with established policies and procedures.

Responsibilities

• Manage email and process incoming correspondence
• Prepare attorney due date reports and manage diaries
• Send reminders for due dates
• Prepare UK, EP, and PCT patent applications for filing and handle post-filing formalities
• Draft correspondence to clients, official bodies, and overseas patent attorneys
• Use the case management system to create new patent files and update existing ones
• Ensure case files are populated with correspondence
• Record docket and official fees promptly
• Obtain information from IP-related databases
• Prepare cost estimates
• Assist with post-processing tasks
• Provide administrative and case management support to attorneys and support staff
• Support and assist team members to contribute to a collaborative team environment
• Report and resolve office facility issues
• Monitor and order stationery and photocopier supplies; arrange services or call-outs as needed
• Organize meetings, travel, lunches, and couriers as required

Requirements

• Strong organizational and communication skills
• Ability to manage multiple administrative tasks efficiently
• Familiarity with case management systems and IP-related databases is advantageous
• Attention to detail and ability to maintain accurate records

Compensation & Benefits

• Competitive salary
• 25 days holiday plus bank holidays
• Referral bonus
• Pension plan
• Fully remote working arrangement

Location

Remote-based position