Union Contract Specialist

Overview

The organization provides engineering, consulting, installation, and maintenance services for mission-critical building systems. This role supports the design, fabrication, installation, and upkeep of complex HVAC and MEP systems.

This opportunity focuses on managing collective bargaining agreements, wage scales, and fringe benefits within ERP and payroll systems across multiple business units. The Union Contract Specialist ensures accurate payroll configuration and compliance for union employees by translating contract requirements into system settings and partnering with unions, HR, IT, payroll, and business leaders.

Responsibilities

• Partner with HR, Labor Relations, and business operations to resolve union employee pay issues.
• Serve as the escalation point for union payroll concerns.
• Configure system updates related to contract negotiations in collaboration with HR and operations.
• Translate collective bargaining agreements into rate tables, pay classes, and project cost codes within ERP and payroll systems.
• Update wage increases, shift differentials, and fringe benefit formulas before their effective dates.
• Collaborate with Payroll to manage retroactive pay increases when required.
• Maintain union rate tables, deduction codes, and fringe benefit calculations.
• Audit payroll and ERP data for compliance with collective bargaining agreements and contribution requirements.
• Research and resolve pay discrepancies and contract interpretation questions.
• Coordinate implementation of union contract updates across multiple systems.
• Partner with IT and Payroll to test and validate system changes related to union contracts.
• Support payroll system enhancements and compliance initiatives.
• Lead union audits across Payroll, Finance, and business units.
• Maintain documentation of contract provisions, system configurations, and related processes.
• Communicate wage and benefit changes to relevant stakeholders.
• Provide subject matter expertise and training on union payroll processes and requirements.

Requirements

• Bachelor’s degree or equivalent experience in payroll, union administration, human resources, or a related field.
• 3+ years of union payroll experience, preferably within the construction industry.
• Experience managing multiple local union agreements and related payroll requirements.
• In-depth knowledge of multi-local union rules, reciprocity agreements, and deduction structures.
• Advanced proficiency in Microsoft Excel.
• Strong analytical, problem-solving, and attention-to-detail skills.
• Ability to interpret complex collective bargaining agreements and translate requirements into system configurations.

Preferred Qualifications

• FPC or CPP certification preferred.

Compensation & Benefits

• Annual salary range of $80,000–$110,000, depending on experience.

Location

• Not specified in the provided description.

Equal Opportunity Statement

The employer is an equal opportunity employer and is committed to creating an inclusive environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.