U.S. Filing Specialist (Pacific Working Hours)

Overview

A fully remote U.S. Filing Specialist position is available on the Patent Support team. This role involves providing specialized patent prosecution support for assigned clients, including portfolio management, filings with the U.S. Patent and Trademark Office (USPTO), deadline monitoring, and docketing. The specialist ensures efficient workflow and client satisfaction in all aspects of the position.

Responsibilities

• Manage all administrative aspects of U.S. patent prosecution for assigned clients, applying detailed knowledge of USPTO procedures and firm protocols.
• Build and maintain strong client relationships by delivering responsive service, understanding client business needs, and anticipating future requests.
• Maintain Redbook and monitor electronic Daily Dockets; proactively communicate deadlines to practitioners and coordinate with the Docket Department on required actions.
• Prepare, file, and manage accurate and timely USPTO submissions, including Information Disclosure Statements, ensuring compliance with U.S. and applicable international prior-art reporting requirements.
• Process incoming USPTO and prosecution-related correspondence and report relevant information to clients.
• Apply and maintain client-specific guidelines and preferences to support effective portfolio management.
• Respond to routine client inquiries and provide patent portfolio status updates as requested.
• Provide backup support to colleagues and assist with overflow work.
• Independently gather information for routine matters, seek guidance for complex issues, and share knowledge and best practices with the team.
• File and maintain documents and correspondence related to U.S. patent prosecution.
• Assist with client file transfers and disengagement processes.

Requirements

• Bachelor’s degree and/or prior patent law experience preferred; minimum of two years of progressive patent experience required.
• Ability to manage assignments from inception to completion with general supervision.
• Working knowledge of USPTO procedures, including 37 C.F.R., the MPEP, and USPTO systems (Patent Center, Assignment Center).
• Exceptional attention to detail and proofreading skills, delivering accurate, high-quality work.
• Strong written and verbal communication skills and basic math proficiency.
• Demonstrated client service focus for internal and external clients.
• Effective time management skills with the ability to prioritize and meet competing deadlines.
• Ability to resolve issues constructively and identify when to seek guidance on risk matters.
• Proficiency in MS Outlook, Word, Excel, and PowerPoint; strong technical aptitude and ability to learn new systems quickly.
• Flexibility to work overtime as needed; typing speed of 70 wpm preferred.

Compensation & Benefits

• Salary range: $80,000 to $112,000 annually (may vary based on location, experience, and qualifications).
• Additional compensation may include discretionary bonuses, overtime as applicable, health and welfare benefits, retirement contributions, paid holidays, and paid time off.
• Comprehensive benefits package starting on the first day, including medical, dental, vision, life, and disability coverage.
• Parental leave and family benefits including adoption and fertility treatment options, as well as backup child and elder care.
• Global wellness program with free access to mental health and meditation apps.
• Annual community service day and a birthday holiday.
• Education reimbursement annually.
• Dedicated talent development support.
• Competitive annual profit-sharing contribution.

Location

This is a fully remote position.