V101-Legal Executive Assistant

Unlock Employer

Posted Oct 10, 2026

Remote · Brazil · South Africa · US Full Time

$1.1K – $1.1K/yr

Apply Direct

Overview

This role is for a highly organized, proactive Administrative Assistant who thrives in a fast-paced legal environment. You will bring structure and clarity to complex workflows by keeping legal calendars accurate, case information up to date, and documentation moving smoothly between attorneys, clients, and courts.

Your day-to-day work supports attorneys by helping ensure deadlines are met, filings are handled correctly, and communication remains consistent and timely. Success requires someone who learns quickly, takes ownership of processes, and pays close attention to detail.

Responsibilities

Update case statuses based on docket activity and internal communications
Maintain and update Proofs of Service notes and service lists
Prepare draft legal filings using templates and minute orders (once trained)
Submit filings for attorney review, file with the court, serve opposing counsel, and circulate to clients
Maintain and manage legal calendars to ensure accuracy with court dockets
Manage Zoom integrations and schedule virtual meetings for attorneys and staff
Schedule LASC Connect Call reservations for upcoming hearings
Create and manage contacts and matters within Clio
Cover intake calls when primary intake staff is unavailable
Circulate weekly reports of upcoming hearings, depositions, and active cases
Rename, date, upload, and organize documents according to internal filing standards
Monitor court websites regularly and calendar hearings, trials, depositions, and deadlines
Ensure Clio calendars remain synchronized with Outlook and remove incorrect floating entries
Draft Proofs of Service for applicable matters
Circulate incoming and outgoing correspondence to clients and internal team members
Update and maintain the case and trial list, including matter status changes