Administrative Assistant - PDD Malden

Overview

The employer is seeking to fill a full-time Administrative Assistant position with the Public Defender Division (PDD) Malden Office. PDD provides legal representation to indigent adults in criminal court cases, including District, Municipal, and Superior Court matters.

Responsibilities

The Administrative Assistant will support a team of attorneys by:

• Opening and closing cases, including running conflict checks
• Performing word processing, including preparation of CORI requests, subpoenas, motions, letters, and running sheet entries
• Handling filing, faxing, photocopying, scanning, and shredding documents, as well as transcriptions and transcript requests and other document and record requests as necessary
• Providing telephone and reception services
• Communicating effectively with internal and external contacts at all levels, including across diverse and underrepresented groups
• Performing other duties as assigned

Minimum Entrance Requirements

• Applicants must have at least:
  • (A) one year of full-time, or equivalent part-time, experience in administrative work; or
  • (B) any equivalent combination of the required experience and the substitutions below

Substitutions

• An Associate’s or higher degree with a major in business administration, business management, or public administration may be substituted for the required experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

• Applicants must also have access to home internet access sufficient to work remotely.

Qualifications / Skills

The ideal candidate will be highly organized, creative, and detail oriented, and will enjoy interacting with people in a friendly work environment. Success in this role includes:

• Strong communication, organizational, and detail skills
• Excellent interpersonal and communication skills, including the ability to interact effectively with diverse colleagues at all levels of the agency and work effectively as a team member
• Flexibility and strict adherence to confidentiality
• Typing skill of 50 to 60 wpm preferred
• Familiarity with advanced Word formatting and editing and Microsoft Excel
• Legal office experience is a plus
• Foreign language skills are strongly preferred

Compensation & Benefits

• Full-time position
• Reports to the Supervising Administrative Assistant

Location

Public Defender Division Malden Office, located in Middlesex County, approximately four miles away from downtown Boston. The office is in the Malden civic center with excellent highway access (Route 93, Route 28, and Route 60) and close proximity to the Malden Square MBTA train station and an MBTA bus stop.