Attorney Recruiting Assistant

Overview

This role supports Associate, Counsel, Law Student, and Virtual Office recruiting efforts within a legal recruiting team. The position involves managing high-volume recruiting activities including lateral hiring, entry-level recruiting, and the Summer Clerk Program. It requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

General Administrative Support

• Provide administrative support to the Director and West Coast Manager of Attorney Recruiting.
• Manage correspondence, calendars, and recruiting team communications.
• Process expense reports and check requests.
• Prepare reports and respond to data requests and surveys.
• Coordinate complex interview schedules, meetings, and recruiting logistics.
• Assist with travel arrangements and event logistics related to recruiting programs.
• Support a professional and positive candidate experience throughout the recruiting process.
• Perform additional duties as assigned.

Lateral Attorney Recruiting

• Maintain candidate files and databases with accurate records and status updates.
• Coordinate logistics and scheduling for virtual and in-person candidate interviews.
• Assist with onboarding new lateral attorney hires.
• Prepare electronic evaluation packets and follow up to collect interviewer feedback.

Law Student Recruiting & Summer Clerk Program

• Assist with execution of the Summer Clerk Program and law school outreach events.
• Support law school outreach efforts including job fairs, panels, and networking events.
• Assist with On-Campus Interview (OCI) logistics such as resume packet preparation, interview scheduling, and callback coordination.
• Provide virtual and on-site assistance for recruiting programs and events as needed.
• Update and maintain recruiting data within the applicant tracking system ensuring accuracy.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• 1–2 years of experience in legal recruiting, professional services, or a corporate environment.

Core Competencies

• Strong written and verbal communication skills.
• High responsiveness and accountability with consistent follow-through.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong attention to detail and organizational skills.
• Sound judgment and discretion handling confidential information.

Technical Skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
• Experience with applicant tracking systems such as viRecruit or similar platforms.
• Comfortable using standard office technology, virtual meeting tools, and AI tools.

Work Style

• Proactive and self-directed with the ability to work collaboratively.
• Operates with urgency and follows through without reminders.
• Comfortable managing high volume work with competing priorities and shifting deadlines.
• Willingness to work additional hours during peak recruiting periods.

Compensation & Benefits

• Hourly rate range: $28.00 to $31.00, determined by location, experience, skills, qualifications, and other job-related factors.
• Benefits include health, dental, and vision insurance; 401(k) with profit sharing; 15 days paid time off (including sick leave as applicable); 10 paid holidays per benefit year.
• Wellness programs and 24/7 telehealth services.

Location

• Remote or Hybrid in Southern California, with the option to work from an office if desired.

Additional Information

• This position requires flexibility during peak recruiting periods.
• Relocation costs are not covered.
• Only direct applicants will be considered; third-party recruiters or agencies will not be contacted.
• No phone inquiries, please.

Equal Opportunity & Fair Chance

• Qualified applicants with arrest or conviction records will be considered in accordance with applicable laws.
• The employer provides equal employment opportunities regardless of race, ethnicity, religion, sex, gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status.