Clerical Assistant - Workers' Compensation

Overview

This role provides legal clerical support for a busy Workers’ Compensation law office with remote Attorneys and staff. The Clerical Assistant will assist six Attorneys with day-to-day clerical duties and communicate with Attorneys, business partners, courts, and opposing counsel in litigated matters.

Work Arrangement

• Remote position, with an expectation of coming into the Brea, CA office as business needs arise.
• Preferred locations: Orange County, Corona, Whittier.
• For full-time, occasional, part-time or remote positions: high speed broadband internet service is required. DSL, wireless, Wi‑Fi, hotspots, fiber without a modem, and satellite are not recommended or supported.
  • The internet provider’s modem/router/gateway must be hardwired to the employer-issued computer using an ethernet cable.
  • Minimum upload/download speeds of 10Mbps/75Mbps are required.

Responsibilities

• Provide effective, accurate, and timely legal clerical support to assigned attorneys and assist with overall office operations.
• Schedule and coordinate depositions and cross-examinations, including rescheduling.
• Schedule and coordinate Agreed Medical Evaluations (AMEs) and Panel Qualified Medical Evaluator (PQME) appointments.
• Prepare and serve Minutes of Hearing (MOH) and Notices of Hearing.
• Manage critical file details to support optimal case outcomes.
• Adhere to applicable file-level workflows, Standard Operating Procedures (SOPs), and file support standards.
• Ensure compliance with court and administrative body rules and requirements, including electronic filing.
• Monitor and manage incoming e-faxes and the electronic service mailbox.
• Process and manage lien packets.
• Comply with Orders to Produce records from non-medical lien claimants.
• Respond to subpoenas and records requests in a timely manner.
• Collect, organize, and maintain medical records.
• Schedule Informal Settlement Conferences (ISCs).
• Research and investigate returned or undeliverable mail.
• Maintain accurate case documentation and update electronic file records as required.

Requirements

• High School Diploma is required; a college degree is preferred.
• Minimum 1 year of California administrative support experience preferred.
• Minimum 1 year of Workers’ Compensation legal support experience required.
• Basic knowledge of legal terminology is a plus.
• Ability to manage multiple projects and competing priorities.
• Strong time management skills and the ability to independently navigate a high-volume environment.
• Strong organizational skills and attention to detail; ability to work efficiently.
• Ability to meet strict deadlines, set priorities, and handle shifting priorities.
• Demonstrated ability to handle confidential and sensitive information with discretion and professionalism.
• Ability to use diplomacy in written and verbal communication with internal and external clients.

Compensation & Benefits

• Annualized base pay range: $46,222 - $69,333.
• Medical, dental, vision, life, and disability insurance; 401K. Effective day 1.
• 25 days paid time off in your first full year and paid holidays.
• Tuition reimbursement up to $5,250 (undergraduate) and $6,000 (graduate) for tuition and registration fees for degree programs that support career development (subject to additional requirements).
• Student Loan Paydown Program: eligible to participate after 6 months of service. The employer will make a direct contribution of $125 per month, with a lifetime maximum up to $10,000, as a supplemental payment toward student loans.
• Paid volunteer opportunities.

Equal Opportunity Employer Statement

Equal Opportunity Employer/Sex/Race/Color/Veterans/Disability/Sexual Orientation/Gender Identity or Expression/Religion/Age