Conflicts Analyst

Overview

A growing legal team is seeking a Conflicts Analyst to support the Quality department by managing conflicts checks and related processes.

Responsibilities

• Organize and categorize incoming items in the Conflicts inbox for timely and accurate processing
• Run conflicts checks on new requests and analyze reports to identify potential adversities or conflicts involving new client matters, incoming attorneys, and other inquiries
• Conduct detailed research on prospective clients, involved parties, and corporate affiliations using internal and external databases
• Communicate with attorneys regarding potential conflicts, evaluate responses, and assist with resolution efforts
• Assist in resolving conflicts by conducting detailed searches and preparing written analyses when necessary
• Correspond with clients to confirm required documentation and verify case information
• Verify acknowledgements have been sent and follow up with attorneys to ensure completion
• Send follow-up communications for matters pending rates, assignment, or analysis to ensure timely progression
• Assist in implementing ethical screens to manage confidentiality and conflict requirements
• Maintain and regularly update the New Files Tracker to monitor new files, Client Relations requests, additional conflicts, and other conflicts checks
• Download, review, and save incoming documents; ensure timely delivery to responsible attorneys and support staff
• Collaborate with departmental staff, attorneys, paralegals, legal assistants, and management to support the Conflicts process and firm-wide initiatives
• Create or update standard operating procedures (SOPs) for Conflicts processes to ensure accuracy and consistency
• Submit receipts according to expense reporting procedures
• Assist with additional Conflicts-related projects as assigned

Requirements

• Preferred 2–3 years of experience in a law firm Conflicts Department, New Business Intake Department, Risk Management Department, or similar legal support role
• Prior experience as a paralegal, legal researcher, or conflicts professional in a law firm environment
• Paralegal Certificate preferred or completion of an ethics course through a paralegal program
• Experience performing conflicts searches, analyzing conflicts reports, and identifying potential legal and ethical conflicts
• Experience researching corporate structures including parent companies, subsidiaries, and affiliated entities
• Knowledge of legal intake, new business intake, and matter-opening procedures preferred
• Understanding of corporate law practice and applicable legal ethics rules
• Strong analytical, critical-thinking, and problem-solving skills
• Strong research skills using internal and external resources
• High proficiency in Microsoft Office, Excel, and Adobe Acrobat; experience with ProLaw preferred
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment
• Ability to work independently with minimal supervision, exercise sound judgment, and adapt to changing priorities
• Commitment to maintaining strict confidentiality and handling sensitive information with discretion
• Excellent listening, verbal, written, interpersonal, and customer service skills
• Strong work ethic, collaborative approach, and commitment to continuous improvement
• Ability to work a minimum of 7.5 hours per day (8:30 a.m.–5:00 p.m. Pacific Time); overtime may be required

Compensation & Benefits

• Hourly pay range: $32–$45 per hour, depending on experience
• Overtime paid at 1.5× the regular hourly rate as needed
• Comprehensive benefits coverage including plans available at zero employee cost (average annual employee contribution for health/vision/dental coverage is $700–$1,700)
• Employee Assistance Program
• 401(k) program with 100% match on the first 3% contributed and 50% match on the next 4–5%
• Vacation time accrued annually at base rate
• Paid parental leave at base pay
• Monthly technology reimbursement of $60
• 37.5-hour standard workweek
• Educational reimbursement program for non-attorney eligible team members (up to $3,500 per calendar year)
• Internal diversity and inclusion programs
• Firm-wide charitable giving program
• Numerous social and off-site events annually

Location

• This position requires working Pacific Time hours (8:30 a.m.–5:00 p.m. PT)

Equal Opportunity

The organization is an equal opportunity employer and does not discriminate based on race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit-based factors.

Additional Information

• No recruiters or agencies
• Attention to detail is essential for this role