Contract Management Support

Overview

A global infrastructure consulting firm is seeking a Contract Management Support professional for their Sacramento, CA office. This role involves administration and oversight of active contracts and procurement agreements, ensuring compliance with legal and regulatory standards, supporting contract managers with reviews of task orders, invoices, and amendments, and providing detailed analysis and recommendations.

Responsibilities

• Apply knowledge of procurement processes, market research, and business management to ensure timely delivery of goods and services.
• Maintain liaison with contractors throughout contract life cycles to interpret obligations and resolve problems under direction of Contract Manager.
• Coordinate with legal, finance, and other departments to ensure compliance with legal and regulatory requirements.
• Implement contract management policies and procedures; identify areas for improvement.
• Develop and maintain a centralized contract repository and update electronic contract files and databases to ensure audit readiness and transparency.
• Identify and mitigate contractual risks by monitoring key terms, deliverables, and deadlines.
• Analyze contractor performance through reports and deliverables; draft, edit, and review correspondence, meeting materials, and reports related to contract performance.
• Compile information to support contract managers and leadership for audit readiness, monthly reports, and special projects.
• Coordinate contract amendments, renewals, and terminations in collaboration with legal and project teams.
• Track and report on contract compliance metrics and vendor performance to inform strategic decisions.
• Support contract managers with client requirements, including preparing spreadsheets, documents, and emails.
• Assist in resolving contract compliance issues by gathering documentation and coordinating corrective actions.
• Identify performance gaps and recommend solutions to enhance contract compliance and efficiency.
• Conduct post-award contract reviews to capture lessons learned for future agreements.
• Maintain up-to-date knowledge of federal, state, and local procurement regulations; update training materials, templates, and job aids accordingly.
• Develop standardized procurement and contract administration tools, templates, and processes.
• Assist in creation of instructional guides, reference manuals, and e-learning modules.
• Support internal audits and external reviews by providing complete and accurate contract documentation and compliance evidence.
• Provide training and guidance on contract-related issues to staff.
• Review and provide technical guidance supporting contract managers in verifying contractor invoices per contracts and governing laws.
• Manage documentation through the contract management life cycle ensuring proper storage and organization.
• Validate required support documentation and approvals for personnel or subcontractor changes prior to invoice submission.
• Respond to customer and supplier inquiries about order status, changes, or cancellations in a timely manner.
• Collaborate with on-site personnel to gather records for invoicing, investigations, payroll reviews, and communicate concerns regarding non-compliance.
• Analyze, prepare, and approve invoices by comparing services rendered to contract language, ensuring costs are appropriate and within scope.
• Under supervision, compare prices, specifications, and delivery dates to support preparation of contractual documentation.
• Perform other duties and responsibilities as assigned to contribute to overall office success.

Requirements

• Bachelor’s degree or equivalent experience.
• Minimum of 4 years relevant experience in contract management, acquisitions, legal, finance, project support, or related fields.

Preferred Qualifications

• Bachelor’s degree or higher in Business, Acquisitions, Legal, or related field from an accredited institution.
• Four or more years of experience in contract management, including knowledge of contractual terms, pricing structures, pricing tools, and data systems.
• FAC-C Professional certification or equivalent.
• Strong interpersonal and communication skills.
• Certifications such as CFCM, CPCM.
• Federal Contracting Warrant.
• Ability to work collaboratively in a team environment and continuously improve processes.

Additional Information

• New employees are required to attend an in-person Day 1 onboarding at an office location as a condition of employment.

Compensation & Benefits

Comprehensive benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absence, voluntary benefits, flexible work options, well-being resources, employee assistance programs, business travel insurance, service recognition awards, retirement savings plans, and employee stock purchase plans.

Location

Sacramento, California, USA