Contract Management Support

Overview

A leading global infrastructure consulting firm is seeking a Contract Management Support professional to join their team in Sacramento, CA or San Antonio, TX. This role involves administration and oversight of active contracts and procurement agreements, ensuring compliance with legal and regulatory standards, and supporting contract managers with reviews of task orders, invoices, and amendments.

Responsibilities

• Apply knowledge of procurement processes, market research, and business management to ensure timely delivery of goods and services.
• Maintain liaison with contractors throughout contract life cycles to interpret obligations and resolve issues under direction of Contract Manager.
• Coordinate with legal, finance, and other departments to ensure compliance with legal and regulatory requirements.
• Implement contract management policies and procedures; identify areas for improvement.
• Develop and maintain a centralized contract repository and update electronic contract files and databases for audit readiness and transparency.
• Identify and mitigate contractual risks by monitoring key terms, deliverables, and deadlines.
• Analyze contractor performance through reports and deliverables; draft, edit, and review correspondence, meeting materials, and reports related to contract performance.
• Compile information to support contract managers and leadership for audits, monthly reports, and special projects.
• Coordinate contract amendments, renewals, and terminations in collaboration with legal and project teams.
• Track and report on contract compliance metrics and vendor performance to inform strategic decisions.
• Support contract managers with client requirements, including preparation of spreadsheets, documents, and emails.
• Assist in resolving contract compliance issues by gathering documentation and coordinating corrective actions.
• Identify performance gaps and recommend solutions to enhance contract compliance and efficiency.
• Conduct post-award contract reviews to capture lessons learned for future agreements.
• Maintain up-to-date knowledge of federal, state, and local procurement regulations; update training materials, templates, and job aids accordingly.
• Develop standardized procurement and contract administration tools, templates, and processes.
• Support internal audits and external reviews by providing complete and accurate contract documentation.
• Provide training and guidance on contract-related issues to staff.
• Review and provide technical guidance supporting contract managers in verifying contractor invoices.
• Manage documentation through the contract management life cycle ensuring proper storage and organization.
• Validate required documentation and approvals for personnel or subcontractor changes prior to invoice submission.
• Respond to customer and supplier inquiries regarding order status, changes, or cancellations.
• Collaborate with on-site personnel to gather records for invoicing, investigations, and payroll reviews; communicate concerns regarding non-compliance.
• Analyze, prepare, and approve invoices by comparing services rendered to contract terms.
• Support preparation of contractual documentation by comparing prices, specifications, and delivery dates.
• Perform other duties as assigned to contribute to overall team success.

Requirements

• Bachelor’s degree or equivalent experience.
• Minimum of 4 years relevant experience in contract management, acquisitions, legal, finance, or related fields.

Preferred Qualifications

• Bachelor’s degree or higher in Business, Acquisitions, Legal, or related field from an accredited institution.
• Experience with contract management principles, contractual terms, pricing structures, pricing tools, and data systems.
• FAC-C Professional certification or equivalent.
• Strong interpersonal and communication skills.
• Certifications such as CFCM, CPCM.
• Federal Contracting Warrant.
• Ability to work collaboratively in a team environment and continuously improve processes.

Compensation & Benefits

• Salary range: $90,000 to $130,000 annually, based on education, qualifications, experience, and work location.
• Comprehensive benefits package including medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absence, voluntary benefits, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

Additional Information

• New employees are required to attend an in-person Day 1 onboarding at an office location as a condition of employment.

Location

• Sacramento, California or San Antonio, Texas

• Remote work model available

• Must comply with all applicable federal, state, and local regulations related to procurement and contracting.