Contract Specialist II

Overview

This Contracts Specialist II role involves administering delegated authorities and powers of attorney (POA) for business units (BUs), advising staff on signature authority for various agreements, maintaining and updating the delegation of authority (DOA) list, and drafting and issuing new DOAs as needed. The position also partners with the Legal Department on complex authority questions, and supports contract agreement documentation and audit readiness.

In addition, this role supervises the compilation of auditable files for contractual agreements, oversees BU tracking systems for projects and awards, and manages systems used to remind Project or Award Managers about project deadlines, products, and payments. The Contracts Specialist II leads training efforts for other contracts professionals and related stakeholders, and mentors colleagues as needed. May supervise Contracts Administrators and Contracts Specialists.

Responsibilities

• Understand and apply business unit delegations of authority and the powers of attorney structure
• Advise staff on who has authority to sign various agreements
• Update and maintain the delegation of authority (DOA) list
• Draft and issue new DOAs as needed
• Navigate complicated authority issues in coordination with the Legal Department
• Supervise compilation of auditable files for all contractual agreements
• Interact with Internal Audit as necessary
• Supervise BU tracking systems
• Supervise systems that remind Project or Award Managers about project deadlines, products, and payments
• Improve systems as needed
• Lead the creation and delivery of trainings for other Contracts Specialists, Contracts Administrators, Project and Award Managers, and the Contracts Community of Practice
  • Training focus: organizational contractual agreements and related processes
• Serve as a mentor to other Contracts Specialists
• Work closely with the Legal Department to develop new Standard Agreement templates and improve workflows
• May supervise Contracts Administrators and Contracts Specialists

Requirements

• Bachelor’s degree and 3 years experience, or equivalent combination
• Previous contracting experience, coursework, or dedicated training
• Strong organizational skills with attention to detail
• Experience managing and implementing multiple projects
• Experience interpreting guidelines to achieve desired results
• Experience in business process analysis and/or improvement
• Experience in business writing, editing, and proofreading
• Experience organizing time and managing various activities to meet deadlines
• Experience working with cross-functional teams

Preferred Qualifications

• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated
• Ability to implement complex processes
• Ability to analyze information to prepare reports, coordinate activities, and solve problems
• Ability to apply research skills
• Ability to use existing technology to achieve desired results and/or experience supporting Financial and/or Legal processes

Compensation & Benefits

• Starting pay range (generally): $59,179–94,000
• This range applies only to candidates whose country of employment is the USA.
• Final pay within the range will be based on factors including location, qualifications, specific skills, and experience.
• Candidates outside the USA would have a different pay range in local currency based on the local labor market.
• Benefits include:
  • Health care benefits
  • Flexible spending accounts
  • 401(k) plan with an 8% employer match
  • Parental leave
  • Accrued paid time off
  • Life insurance
  • Disability coverage
  • Employee assistance program
  • Other life and work well-being benefits

Location

• The pay range above applies only to candidates whose country of employment is the USA.
• Geographic location will be confirmed during recruitment.