Contracts and Privacy Manager

Overview

This Contracts & Privacy Manager role on the Bids & Contracts team involves evaluating, negotiating, and managing customer purchase agreements and data privacy terms for K-12 districts and Higher Ed institutions. Responsibilities also include reviewing RFPs and bid packages, partnering with internal teams to resolve redlines, and maintaining an accurate, audit-ready contract repository.

Responsibilities

• Evaluate and negotiate purchase agreements

  • Review and negotiate customer purchase agreements, Master Service Agreements, and terms of sale for print/digital textbooks, Achieve platform access, and Professional Development engagements
  • Check agreements against company guidelines
  • Confirm licensing models, subscription terms, and delivery schedules/milestones for both products and PD

• Own data privacy terms

  • Evaluate and negotiate district-provided Data Protection Agreements, Student Data Privacy Agreements, and privacy riders
  • Ensure terms meet FERPA, COPPA, and internal security requirements

• Work through RFPs and bid packages

  • Review legal, contractual, and privacy language in district RFPs and formal bid packages
  • Apply pre-approved exception language
  • Clarify delivery and service terms

• Partner across teams

  • Work closely with Sales, Finance, Legal, and Information Security
  • Resolve contract redlines in a way that protects the business while keeping deals moving

• Keep the contract repository in order

  • Upload executed purchase agreements, amendments, DPAs, and PD statements of work into the central repository
  • Tag metadata (district name, effective/expiration dates, products purchased, license quantities, renewal terms, liability caps) accurately and consistently
  • Maintain organized, audit-ready folder structures and naming conventions across active and legacy records

• Build reporting that others rely on

  • Generate recurring and ad-hoc contract reports for sales leadership, customer success, and department management
  • Track KPIs including contract review turnaround time, active deal volume, backlog status, and SLA performance

• Flag what’s coming next

  • Monitor upcoming subscription end dates and license expirations
  • Communicate renewal timelines to internal account teams before they become a problem

Requirements

• 6+ years evaluating, reviewing, and negotiating commercial agreements or contract administration within EdTech, educational publishing, or K-12/Higher Ed procurement
• Direct experience evaluating customer agreements for educational software/LMS platforms, print/digital instructional materials, and professional development services
• Hands-on experience evaluating and negotiating district Data Protection Agreements and student data privacy addenda
• Strong experience uploading, indexing, and maintaining metadata records in a Contract Lifecycle Management system or repository tool (such as DocuSign CLM, Salesforce, or Conga)
• Proven ability to build contract status reports and track turnaround metrics
• Advanced proficiency in Microsoft Word (Track Changes, redlining) and e-signature platforms like DocuSign

Preferred Qualifications

• Exceptional attention to detail when auditing contract metadata and repository records
• Ability to manage a high contract volume during seasonal back-to-school and adoption cycles
• Clear, confident communication with district procurement officers, school attorneys, and internal sales partners

Compensation & Benefits

• Salary Range: $105,000 to $130,000/year
• Benefits (for regular full-time and qualifying part-time employees and their dependents, effective on the employee’s date of hire):
  • Competitive pay and bonus plan
  • Generous Health Benefits (Medical, Dental, Vision)
  • Contributions to your 401k retirement account through Fidelity
  • Generous paid time off, sick time, discretionary days, and paid holidays (International Day for the Elimination of Racial Discrimination, Juneteenth, Indigenous People’s Day, and more!)
  • Employee Assistance Program, Education Assistance Program
  • 100% employer-paid life and AD&D insurance
  • Additional benefits

Location

Remote position with preference for those in the Austin, TX area. Remote work is NOT available for those in the following locations: Alaska, Arkansas, Hawaii, Mississippi, South Dakota, West Virginia, Wyoming.

Physical Requirements

• Requires periods of close concentration.
• Must be able to multi-task and concentrate in an open office work environment.
• Must be able to work more than 40 hours per week as needed.