Contracts Specialist

Overview

The organization is seeking a highly driven, detail-oriented Contracts Specialist to join its legal and commercial teams in Austin, Texas. This role supports the full lifecycle of supply, service, and EPC contracts—spanning drafting/negotiation support, execution, tracking, and recordkeeping.

Responsibilities

• Act as the primary gatekeeper for contract documents, maintaining rigorous document and version control across all forms, contracts, and exhibits.
• Own document intake and turn-by-turn processing of materials received from counterparties, including:
  • Confirming received markups match their transmittals
  • Reconstructing tracked changes when counterparties return an untracked or flattened draft
  • Scrubbing metadata before documents are redistributed
  • Maintaining a clear audit trail of every version
• Support incorporation of standard terms and exhibits into battery and solar PV supply, service, and EPC contracts, ensuring adherence to contract templates and documentation principles.
• Prepare initial drafts and perform initial review of contracting documents at each turn, driving documents toward execution within expected timelines.
• Coordinate with internal stakeholders and external counsel on supply and EPC contracts, progressing exhibits and deal terms to completion.
• Collaborate with legal, finance, engineering, procurement, and commercial teams (including the Contracts, Procurement, and Pre-Construction managers) to structure optimal contract scoping and incorporate negotiated terms into agreements in alignment with project requirements.
• Maintain contracting dashboards and trackers to monitor deal progression.
• Assemble execution packages by compiling exhibit sets, preparing signature blocks, and issuing fully executed conformed copies to the deal team and the records repository.
• Deploy corporate contracting tools, templates, processes, systems, and guidelines.
• Perform other duties as assigned.

Requirements

• Bachelor’s degree, or a degree in contract management, construction/project management, or a related field, or relevant experience.
• 2 to 5 years of experience in contract administration, contract management, paralegal, or transactional support roles.
• Hands-on experience with EPC or equipment supply contracting in energy storage, renewables, or utility-scale infrastructure strongly preferred.
• Expert-level Microsoft Word skills for contract work, including:
  • Track Changes and comment workflows
  • Compare and Combine
  • Styles, multilevel clause numbering, and cross-references
• Proficiency using Excel, Outlook, Adobe Acrobat, and Adobe Sign, with the ability to manage complex, high-volume document workflows. Candidates should expect a practical redlining and document-cleanup exercise as part of the interview process.
• Working familiarity with EPC and equipment supply agreements in the energy sector, including:
  • Scope of work and exhibit sets
  • Milestone payment and delivery schedules
  • Limited notice to proceed and notice to proceed
  • Change orders
  • Liquidated damages
  • Performance guarantees and warranties
  • Bonding and parent guarantees
  • Interconnection and permitting deliverables
  • Ability to recognize when counterparty changes are material
• Extreme attention to detail and a disciplined approach to document and version control.
• Highly driven self-starter who can work independently, stay focused, and manage numerous competing priorities in a high-volume, fast-paced environment.
• Extremely organized with strong planning skills to oversee and execute multiple projects simultaneously.
• Exceptional written and verbal communication skills.
• Strong interpersonal and diplomatic skills, with the ability to work effectively with people at all organizational levels.
• Comfortable using AI-assisted contract review and drafting tools, with the discipline to verify every output against the source document.
• Highest standards of ethics and integrity.
• Ability to thrive in an entrepreneurial environment and adjust to changing priorities under pressure.

Preferred Qualifications

• Hands-on experience with EPC or equipment supply contracting in energy storage, renewables, or utility-scale infrastructure.

Compensation & Benefits

• Salary: A base salary commensurate with experience.
• Bonus: An annual bonus will be awarded based on both individual performance and the overall success of the business.
• Benefits: Excellent health care/dental/vision, 401k matching, unlimited vacation, paid parental leave, and other health/wellness benefits.

Location & Travel

• Location: Remote (USA). Ability to work in the United States is a requirement.
• Travel: Willingness to travel 10–15% for direct vendor negotiation and industry trade shows.