Deposition Coordinator

Overview

This role supports the New York City Staff Counsel Office as a Deposition Coordinator. The position is responsible for coordinating, scheduling, tracking, and managing depositions and related calendar activities for a fast-paced New York City legal environment.

You will serve as the primary point of contact for deposition scheduling and coordination among attorneys, business partners, clients, opposing counsel, co-defendants, court reporting agencies, and other stakeholders.

Responsibilities

• Coordinate and schedule depositions for 15 attorneys in a high-volume legal practice.
• Manage attorneys’ deposition calendars and maintain the office master calendar.
• Communicate with attorneys, clients, business partners, opposing counsel, co-defendants, court reporters, and other parties to identify mutually available dates and secure scheduling commitments.
• Monitor upcoming depositions and proactively address scheduling conflicts or changes.
• Enter, update, and maintain deposition-related information within the department’s document management and case management systems.
• Generate correspondence, notices, and scheduling letters using established templates.
• Track deposition outcomes and maintain accurate records regarding deposition status, completion dates, adjournments, cancellations, and rescheduling activities.
• Update case management systems with current deposition information and status changes.
• Ensure all scheduling activities comply with established procedures and deadlines.
• Maintain accuracy and quality control of calendar and case-related data.
• Handle sensitive, confidential, and privileged information in accordance with company policies and legal requirements.
• Provide administrative support related to deposition management and attorney scheduling needs.

Required Qualifications

• High school diploma or equivalent required; Associate degree preferred.
• Minimum of 3 year of legal administrative support experience and working knowledge of the New York litigation practices and deposition scheduling procedures.
• Demonstrated experience managing calendars, appointments, or complex scheduling functions.
• Advanced proficiency with Microsoft Outlook, including calendar management and scheduling.
• Working proficiency with the Microsoft Office Suite: Word, Excel, PowerPoint & Outlook.
• Strong time management skills.
• Ability to manage multiple priorities and meet strict deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to work independently while maintaining effective collaboration with multiple stakeholders.
• Strong attention to detail and commitment to accuracy.

Preferred Qualifications

• Associate degree.

Compensation & Benefits

• Annualized base pay range: $49,920 - $74,880
• Base pay could vary based on factors including performance, proficiency, and demonstration of competencies required for the role.
• Total compensation may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition.

Location

• New York City, NY

Additional Information

• This is a remote position; however, the selected candidate may be required to work from the New York City, NY office on an as-needed basis for business, training, or team-related activities.

Reporting Structure

• Reports to: Operations Team Leader

Equal Opportunity

Equal Opportunity Employer/Sex/Race/Color/Veterans/Disability/Sexual Orientation/Gender Identity or Expression/Religion/Age