Diligence Coordinator

Overview

The organization is seeking a Diligence Coordinator to support land and title due diligence for IFM carbon project opportunities. Reporting to the Senior Diligence Coordinator, this role helps ensure each transaction is accurately vetted and risk assessed, acting as a central point for transaction readiness.

Responsibilities focus on reviewing ownership, confirming signatory authority, verifying parcel IDs, identifying risks, and coordinating issue resolution with internal partners.

Responsibilities

Conduct Land and Title Due Diligence

• Obtain and review title reports, deeds, easements, mortgages, liens, and other encumbrances for each IFM opportunity
• Analyze ownership structures, including third-party mineral or timber interests, parcel configurations, and land-use restrictions
• Use GIS systems and county mapping resources to verify parcels and legal descriptions
• Confirm ownership, including signatory authority, and verify parcel IDs
• Summarize key findings in clear, structured internal diligence reports using Excel and SharePoint, and communicate with the team through Microsoft Teams

Identify Risks and Drive Issue Resolution

• Flag title defects, encumbrances, or structural issues related to eligibility, ownership clarity, or contracting feasibility
• Partner with sales, legal, forestry, and operations teams to resolve risks and close gaps
• Maintain complete, organized, and audit-ready diligence files for each opportunity

Support Contracting and Handoff

• Support final diligence confirmation for each transaction
• Partner with originations and legal to ensure all diligence conditions are met

Improve Process and Standardization

• Identify recurring risks and recommend process improvements
• Help improve the speed, consistency, and quality of diligence across all transactions

Deliver Transaction-Ready Outcomes

• Ensure transactions reach contract with confirmed ownership (including signatory authority) and verified parcel IDs
• Confirm title is reviewed and risks are resolved for every transaction
• Ensure diligence materials are complete, accurate, and audit-ready
• Enable internal teams to have high confidence in transaction readiness at signing
• Support efficient diligence timelines across the pipeline

Requirements

• 6+ years of experience in real estate, title, or land acquisition/transaction work
• Substantial experience researching ownership and chain of title, and reviewing title reports, deeds, easements, and encumbrances
• Understanding of legal descriptions
• Strong attention to detail and ability to manage complex documentation
• Ability to manage multiple transactions simultaneously in a fast-paced sales environment
• Proficiency in Microsoft Office (Word, Excel)
• Strong communication skills, both oral and written
• Ability to maintain a high level of professionalism and discretion when handling highly sensitive project deliverables
• Ability to work effectively with remote team members throughout the U.S

Preferred Qualifications

• Bachelor’s degree or equivalent
• Experience with title companies, real estate closings, or land transactions
• Exposure to conservation, renewable energy, or infrastructure projects
• Familiarity with easements, deed restrictions, or conservation agreements
• Familiarity with GIS systems
• Prior experience working in a remote environment

Compensation & Benefits

• Base salary range: $35–$40 per hour, subject to the chosen candidate’s experience, skills, certifications, and qualifications (determined in the sole discretion of the employer).

Location

• Remote work with the ability to work effectively with remote team members throughout the U.S

Physical Requirements

• Sitting: Must be able to sit for extended periods of time
• Standing and Walking: Occasionally required to stand and walk
• Manual Dexterity: Frequent use of hands to handle, control, or feel objects, tools, or controls
• Repetitive Movements: Ability to perform repetitive movements, such as typing and using a mouse
• Visual Acuity: Close visual acuity required for viewing a computer screen and reading documents
• Communication: Ability to understand and communicate clearly with others
• Lifting: Occasionally required to lift and carry objects weighing up to 20 pounds
• Bending and Stooping: Occasionally required to bend, stoop, and reach

Equal Opportunity

• The employer is an Equal Opportunity Employer committed to affirmative action planning and encourages diversity in the workplace. All qualified applicants will receive consideration without regard to race, color, national origin, gender, age, religion, mental or physical disability, sexual orientation, genetic information, veteran status, or marital status.

Use of AI Tools in Hiring

• The employer may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist the recruitment team but do not replace human judgment. Final hiring decisions are made by humans.