Docketing Specialist

Overview

This position is for a Remote Docketing Specialist supporting comprehensive litigation and non-litigation calendaring services. The role includes calendaring for assigned matters, following firm calendaring procedures, and supporting compliance with calendaring policies and protocols to help minimize missed deadlines. You will also conduct quality checks of calendar reports.

A remote work schedule is available. Associates are asked to be available Monday–Friday from 9am–5pm EST.

Responsibilities

• Oversee the integrity of the firm’s automated docket system by entering calendar information that adheres to firm standards and procedures.
• Support all practice areas with calendaring functions by establishing accurate calendar entries for assigned matters.
• Research court rules, practice guides, and laws related to filing deadlines (including discovery responses, responses to motions, pre-trial deadlines, court appearances, depositions, and similar deadlines) as needed.
• Maintain routine communications with attorneys, paralegals, and practice assistants to ensure full understanding of calendaring assignments.
• Communicate routinely with the Managing Attorney and Office Manager regarding emerging calendar issues or circumstances and ensure timely escalation.
• Ensure docketing events include accurate information and appropriate attachments (e.g., Complaints and Charges, Scheduling Orders, etc.) for reference.
• Create, review, and distribute calendar and docket reports.
• Ensure reports are filed into the proper workspace.
• Maintain and update additions and changes in the automated docket system, including case name, venue or court jurisdiction, case number, and/or responsible attorneys, in accordance with department procedures.
• Respond to written or verbal requests from attorneys, paralegals, and secretaries regarding calendared events and modifications to compliance dates.
• Perform daily clerical administrative duties according to department procedures.
• Provide guidance on understanding the content of docketing reports.
• Provide training to lawyers, paralegals, and secretaries on using the firm’s docketing application.
• Assist docketing team members as backup and provide additional support as needed.
• Collaborate with team members to deliver work products at the highest and sustainable level of quality and professionalism as defined by department and/or firm standards.
• Assist and support the litigation department in daily operations and functions.
• Perform additional duties and/or responsibilities as requested.

Qualifications

• 3–5 years in a same or similar role within a law firm required, with preference for experience supporting multiple offices and/or practice areas.
• High School Diploma or equivalent required; post-secondary degree highly preferred.
• Proficient in Microsoft applications, including Word, Excel, Outlook, and the Document Management System (DMS).
• Ability to learn, operate, and navigate relevant firm applications, systems, and databases.
• Excellent and consistent attention to detail and accuracy.
• Substantial experience computing calendar deadlines for state, federal, and appellate courts.
• Strong knowledge of litigation processes, court rules, and procedures, including comprehension of various jurisdictions and association rules, and general litigation.
• Strong verbal and written communication skills, with the ability to explain information to attorneys and staff at all levels.
• Ability to manage multiple tasks within job function parameters and perform in an environment with shifting turnaround deadlines.
• Strong ability to take ownership and responsibility for projects or special assignments.
• Solid initiative and independent judgment skills.
• Reliable, dependable, and able to work independently or as part of a team.
• Excellent customer service orientation, including a positive and proactive approach and strong work ethic.
• Familiarity with PACER and Electronic Court Filings (ECFs).

Preferred Qualifications

• Experience supporting multiple offices and/or practice areas.
• Post-secondary degree.

Compensation & Benefits

• Salary range: $60,000 - $80,000.
• The range represents a good faith and reasonable estimate at the time of posting. Actual compensation depends on factors including relevant experience, qualifications, and location.

Location

• Remote
• Availability required Monday–Friday from 9am–5pm EST.