Executive Assistant to the Global SVP

Overview

The organization is seeking a highly professional and dynamic Executive Assistant to support the Global SVP of Value Engineering. This role provides executive-level support in a global organization and serves as a primary point of contact for matters related to the SVP.

Responsibilities

• Provide outstanding executive assistant support, including:
  • Detailed calendar management
  • Expense report management
  • Complex domestic and international travel coordination
• Maintain close relationships within the Executive Assistant community and contribute effectively.
• Coordinate leadership meetings for the Value Engineering Organization while driving transparent, regular communication among the leadership team.
• Manage, prioritize, and draft incoming and outgoing correspondence.
• Coordinate meetings, including:
  • Attendee management
  • Materials preparation
  • Room setup
  • Issue resolution
• Assist in creating and editing documents and presentations for internal and external audiences.
• Support strategic alignment and coordination of in-flight projects across multiple teams across all areas of the business.
• Identify, propose, and implement solutions to enhance the Global SVP’s daily and ongoing operations.
• Travel with the Global SVP 2–3 times per year to support Quarterly Business Reviews (QBRs) across key global locations, including New York, India, and Munich.

Requirements

• At least 5 years of experience working as an Executive Assistant, including experience supporting C-level or SVP executives with a global remit.
• Professional fluency (written and oral) in English.
• German is a plus.
• Experience managing remote relationships across multiple stakeholder levels.
• Experience preparing content for internal and external schedules and presentations.
• Ability to quickly understand complex information and context.
• Experience supporting internal and external project management and delivery.
• Excellent organization skills with an ongoing focus on process improvement.
• Superb attention to detail with the ability to achieve thoroughness and accuracy.
• Comfort providing structure within an entrepreneurial and dynamic environment.
• Discretion, maturity, and consistency.
• Strong sense of initiative and ownership.
• Advanced Google Suite and Microsoft Office skills.
• Experience with Claude and other AI tools.
• Strong interpersonal, collaborative, and communication skills.
• Flexibility to provide support during off-hours as needed in an international environment.
• High communication skills and an analytical mindset.

Preferred Qualifications

• None specified beyond the requirements.

Compensation & Benefits

• Restricted Stock Units (RSUs) and merit-based refresh grants (for full-time employees).
• Inclusive parental leave policy:
  • 24 weeks of fully paid leave for primary carers
  • 12 weeks for supporting carers
  • Available from the first day of employment.
• Unlimited PTO (in applicable regions) and generous PTO globally.
• Flexible hybrid work model (remote focus with office collaboration).
• Subsidized Wellhub memberships, mental health counseling, and dedicated “Wellness Weeks.”
• Paid time off to volunteer for community and environmental causes via annual Impact Days (local or virtual participation).
• Learning and development through a 70-20-10 learning framework, mentorship programs, and access to a dedicated learning platform.

Location

The role supports global leadership and includes travel to New York, India, and Munich as needed (2–3 times per year). The organization is headquartered in Munich, Germany, and New York City, USA, with more than 20 offices worldwide.