Executive Corporate Assistant

Overview

This role is an Executive Assistant supporting the Founder. You will be an individual contributor with high ownership and no direct reports. The work covers business tasks only, including managing the founder’s mailbox and calendar and carrying assigned projects from brief to result. Some workflows are already automated; for the remaining areas, you will be expected to build processes and improve efficiency.

Responsibilities

• Sort the founder’s corporate mailbox, route cases to the responsible teams, and track each item until it is closed.
• Manage the founder’s calendar and daily plan, including calls and meetings across multiple time zones.
• Organize internal and external meetings (online and in person), including preparation and follow-up.
• Set up and maintain the founder’s task management system: select tools, define structure, and keep it current.
• Coordinate cross-team projects and collaborate with other assistants supporting the leadership team.
• Plan travel and organize events.
• Handle commercially sensitive information with appropriate discretion.

Requirements

• 3+ years of experience as an Executive Assistant in an international company.
• Fluent Russian and English.
• Working hours that overlap substantially with GMT+4.
• Hands-on experience with task management tools.
• Confident working with spreadsheets.
• Strong judgment in deciding what can be handled independently vs. what requires the founder’s input.
• Ability to close loops by finishing tasks, not only sending reminders.
• Ability to spot issues early and address them before they escalate.
• Willingness to travel for business at least twice a year.

Preferred Qualifications

• Experience building or refining processes for tasks without existing standardized workflows.
• Demonstrated ability to automate repeatable work and coordinate internal resources to deliver outcomes.

Compensation & Benefits

• Fully remote work, with access to company offices if you want to use them.
• Modern working stack, including company-wide LLM tools for daily work and Slack for internal communication.
• Opportunity to introduce new tools where they can save time.
• Professional growth opportunities.

Location

• Fully remote; access to company offices available.