Interim Deputy Company Secretary

Overview

The organization is seeking an experienced and motivated Deputy Company Secretary to join its Governance and Executive team.

This role plays a central part in supporting the governance of an international organization advancing children’s rights and equality for girls worldwide. Working closely with the fellow Deputy Company Secretary, you will ensure the smooth and effective operation of governing bodies, provide governance advice, and support high-quality decision-making at senior levels.

Responsibilities

• Lead the delivery of governance and secretariat support to the International Board, Members' Assembly and their committees, ensuring effective planning and administration of meeting cycles, workplans and governance processes.
• Prepare, review and coordinate high-quality agendas, board papers, minutes, resolutions and action logs, ensuring documentation is clear, accurate and aligned with good governance practice.
• Build trusted relationships with governors, senior leaders and colleagues, providing expert advice and guidance on governance processes, constitutional requirements and decision-making.
• Ensure effective coordination between governance bodies and executive leadership teams to support informed decision-making and implementation.
• Support induction and ongoing development of governors, including the provision of guidance materials, resources and training.
• Help ensure compliance with legal, constitutional and regulatory requirements across the organization and its subsidiaries.
• Maintain accurate governance records and oversee company secretarial processes, including Powers of Attorney, written resolutions and other corporate documentation.
• Manage governance policies and procedures relating to conflicts of interest, confidentiality and related-party transactions.
• Support governance-related compliance activities, including board elections, due diligence processes and regulatory reporting requirements.
• Identify opportunities to strengthen governance systems, processes and controls, driving continuous improvement and organizational effectiveness.
• Monitor developments in governance and company secretarial practice, and relevant legal and regulatory requirements, ensuring best practice is reflected across the organization.

Requirements

• Experience in corporate governance, company secretarial, legal, compliance or a related governance role, with a strong understanding of governance frameworks and good governance practice.
• Experience supporting boards, committees and senior decision-makers, ideally within a complex international or multi-jurisdictional environment.
• Demonstrable experience drafting high-quality minutes, board papers, resolutions and other governance documentation.
• Strong understanding of legal, regulatory and constitutional requirements, with the ability to interpret and apply governance policies and procedures.
• Excellent organizational and project management skills, including the ability to manage competing priorities and deliver to tight deadlines.
• Exceptional attention to detail, accuracy and follow-through.
• Strong written and verbal communication skills, with the ability to present complex information clearly and effectively.
• Proven ability to build trusted relationships and work confidently with senior leaders, governors and stakeholders at all levels.
• Sound judgement, discretion and professionalism when handling confidential and sensitive matters.
• A collaborative and proactive approach, including confidence to challenge constructively and identify opportunities to improve governance processes and ways of working.
• Experience working within an international NGO, charity or other complex global organization is desirable.

Compensation & Benefits

• Type of Role: 12-month FTC
• Salary: Salary and employment benefits will be set according to location; it is not possible to include full details here.
• This will not be an international contract.

Location

• Preferred location: UK
• Alternative locations may be considered where the organization has an office that can employ on behalf of the Global Hub and where you have the pre-existing right to work and live.

Applicable locations may include: Australia, Bangladesh, Belgium, Benin, Bolivia, Brazil, Burkina Faso, Cambodia, Cameroon, Canada, Central African Republic, China, Colombia, Denmark, Dominican Republic, Ecuador, Egypt, El Salvador, Ethiopia, Finland, Ghana, Guatemala, Guinea, Guinea-Bissau, Haiti, Honduras, Hong Kong, Indonesia, Ireland, Japan, Jordan, Kenya, Korea, Laos, Lebanon, Liberia, Malawi, Mali, Mozambique, Myanmar, Nepal, Niger, Nigeria, Norway, Paraguay, Peru, Philippines, Rwanda, Senegal, Sierra Leone, South Sudan, Spain, Sudan, Sweden, Switzerland, Tanzania, Thailand, Timor-Leste, Togo, Uganda, United Kingdom, United States, Vietnam, Zambia, Zimbabwe

Additional Information

• Closing Date: 1st November. Early application is strongly encouraged. Applications are reviewed on a rolling basis and the advert may be closed ahead of the advertised closing date.
• Pre-employment checks will be undertaken in conformity with the organization’s Safeguarding Children and Young People policy.
• The organization participates in the Inter Agency Misconduct Disclosure Scheme and may request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.
• By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
• The organization will never send unsolicited emails requesting payment from candidates.

Equality, Diversity and Inclusion

Equality, diversity and inclusion are central to the organization’s work, with a commitment to equal opportunities regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.