IP Docketing Coordinator

Overview

This role involves IP docketing support within the IP Operations Group. Reporting to the IP Docket Manager, the IP Docketing Coordinator will create, maintain, and ensure the accuracy and integrity of patent and trademark records. The position primarily utilizes FoundationIP (FIP) to support docketing operations and ensure timely and accurate management of critical deadlines.

Hands-on experience with FoundationIP (FIP) is required.

Responsibilities

• Create, open, update, and maintain patent and trademark matters in FoundationIP (FIP).
• Process incoming mail and correspondence, ensuring documents and relevant information are accurately recorded and routed.
• Distribute, review, monitor, and clear docket items according to established procedures and deadlines.
• Monitor and manage patent and trademark deadlines to support timely action and compliance with applicable requirements.
• Maintain accurate, up-to-date intellectual property records within FIP.
• Prepare docketing reports and other requested documentation to support IP Operations.
• Participate in file audits, docket reviews, and quality-control initiatives to identify discrepancies and maintain data integrity.
• Assist with resolving docketing discrepancies and implementing corrective actions as needed.
• Collaborate with the IP Docket Manager and other team members to support daily operations, meet departmental objectives, and maintain established service standards.
• Adapt to changing priorities, workloads, and business needs while maintaining accuracy, productivity, and attention to detail.
• Perform additional docketing and administrative duties as assigned.

Requirements

• Demonstrated, hands-on experience using FoundationIP (FIP).
• Strong understanding of U.S. and foreign patent and trademark rules, procedures, and deadlines.
• Practical experience supporting intellectual property docketing operations.
• Proficiency navigating and maintaining records within an IP docket management system, particularly FoundationIP.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities, monitor deadlines, and maintain accuracy in a deadline-driven environment.
• Strong written and verbal communication skills.
• Ability to work independently while contributing effectively in a collaborative team environment.
• Commitment to accuracy, efficiency, confidentiality, and high-quality service.

Preferred Competencies

• Accuracy and attention to detail: Maintains reliable records and identifies potential discrepancies.
• Organization and time management: Effectively prioritizes competing responsibilities and manages time-sensitive deadlines.
• Teamwork and collaboration: Works cooperatively with colleagues and contributes to a positive, productive work environment.
• Adaptability: Responds effectively to changing priorities, procedures, and business requirements.
• Service orientation: Provides responsive, dependable support to internal stakeholders and the broader IP Operations team.
• Accountability: Takes ownership of assigned responsibilities and follows established procedures.

Compensation & Benefits

Compensation: $45,000 - $90,000 (national average salary range). Starting salary will be determined based on location, qualifications, and experience.

Benefits: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Flexible Spending Accounts, Life insurance, Disability Insurance, Paid Parental Leave, 401(k) Plan, Paid Days Off/Vacation, Firm Paid Holidays.

Location

• Colorado candidates are not required to submit age-related information and may redact any personally identifiable information on their application materials including but not limited to age, date of birth, and dates of attendance and date of graduation for educational institutions.
• This position does not have a fixed deadline. The posting will remain open until the position is filled and all necessary due diligence has been completed for the selected candidate.

Additional Information

• This position is subject to export control laws.
• Employment considerations will be made in accordance with applicable federal, state, and local laws, including the California Fair Chance Act, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the San Francisco Fair Chance Ordinance.
• Los Angeles County applicants: Material job duties for this position are listed above. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position, including the duties and responsibilities listed above, as well as the abilities to adhere to firm policies, exercise sound judgment, effectively work safely and respectfully with others, exhibit trustworthiness, and safeguard business operations.