IP Docketing Specialist

Overview

The IP Docketing Specialist provides comprehensive IP docketing services for the firm, including foreign and domestic patent and trademark docketing through independent date calculation and proficient use of the firm’s IP Docketing application. This role supports firm compliance with docketing policies and protocols to minimize the risk of missed deadlines.

This position is remote. Candidates must reside within one of the 10 states in which the firm has a physical office. The role reports to the IP Docketing Supervisor.

Responsibilities

• Open new matters and input records into the IP Docketing system (FoundationIP) for foreign and domestic patent, trademark, and copyright cases.
• Review correspondence related to IP prosecution and enter all due dates contained in incoming correspondence (including faxes and emails) into the docketing system.
• Coordinate with attorneys and staff to ensure deadlines are met.
• Ensure accuracy and completeness of docketing due dates in accordance with the requirements set by the Code of Federal Regulations for Patents, Trademarks and Copyrights.
• Generate attorney and client reports as requested using the docketing system.
• Process filings, including clearing due dates and actions from the docketing system.
• Provide timely docket reports and clear docket on a daily basis.
• Stay current with USPTO, PCT, Madrid Protocol, and foreign IP rules and practices.
• Process requests to transfer cases in and out of the firm, including updating the docketing system.
• Support the IP Docketing team and/or other teams with special projects as requested.
• Perform other responsibilities as assigned.
• Work additional hours as needed to meet job requirements.

Requirements

• 4+ years of experience in IP Docketing.
• Working knowledge of both foreign and domestic patent and trademark prosecution rules.
• Experience in a legal environment or professional services.
• Strong communication skills (verbal and written) with the ability to build positive working relationships (in-person and virtually).
• Meticulous attention to detail and accuracy.
• Ability to manage multiple tasks with strong organizational skills.
• Proven problem-solving, critical thinking, and decision-making skills.
• Unquestioned integrity and professionalism.
• Proficient in Microsoft Suite (Word, Excel, Outlook, Teams).
• Proficient in researching and retrieving patent and trademark information using legal rules and resources (e.g., MPEP, TMEP, and USPTO and foreign patent/trademark websites).
• Proficient with web-based conference call/web-sharing applications.

Preferred Qualifications

• Associate degree.
• Experience with IP Docketing system, FoundationIP.
• Experience with document management software used by law firms (iManage).
• Experience with ServiceNow.

Compensation & Benefits

• Salary range: $80,000 - $90,000.
• Actual salary will depend on candidate geographic location, relevant experience, and skillset.
• Additional compensation may include:
  • Annual discretionary bonuses based on performance
  • Profit-sharing contributions based on eligibility and firm profitability
• Benefits include medical, dental, and vision insurance; life, accident, and disability insurance; 401(k) retirement benefits; commuter benefits; and well-being programs.

Location

Remote. Candidates must reside within one of the 10 states in which the firm has a physical office.