IP Operations Specialist

Overview

A global intellectual property law firm is seeking an IP Operations Specialist to join their remote-first Practice Systems Department. This role supports the firm's practice groups by managing administrative, procedural, and project-based duties related to patent and trademark prosecution support. The position is remote-first with a preference for candidates located in MA, DE, NY, CA, DC, MN, TX, GA, and IL.

Responsibilities

• Perform a broad range of administrative, procedural, and project-based tasks related to transfers, process review, client special procedures, audits, reporting, and forms.
• Support transfer processes by coordinating workflows, tracking status, resolving routine issues, and escalating complex matters.
• Assist with internal processes and coordinate with outside vendors for services such as Patent Term Adjustment (PTA), proofreading, and other Practice Systems support functions.
• Maintain and manage project logs, track assigned work, document new or revised procedures.
• Assist with training and cross-training within the operations group and with other teams as needed.

Requirements

• Bachelor’s degree in business administration or a related field, or equivalent experience.
• At least 3 years of experience in patent or trademark prosecution support services preferred.
• Proficiency in Microsoft Word, Microsoft Excel, IP docketing/management systems, and document management systems.

Compensation & Benefits

• Competitive pay with discretionary bonus opportunities.
• Comprehensive medical and dental coverage.
• Generous paid time off.
• Tuition reimbursement.
• Retirement and profit sharing plans with employer contributions.
• Family-friendly benefits including back-up child care.
• Health and wellness initiatives.

Estimated starting pay (based on location and workweek):

• Boston, New York, San Diego, Silicon Valley: $28.02 - $35.16 per hour (35-hour workweek), equivalent to $51,000 - $64,000 annually.
• Chicago, Minneapolis, Washington, D.C.: $26.15 - $32.82 per hour (37.5-hour workweek), equivalent to $51,000 - $64,000 annually.

Final compensation will be based on education, experience, skills, professional background, overall qualifications, and location.

Location

Remote-first position with a focus on candidates in Massachusetts, Delaware, New York, California, District of Columbia, Minnesota, Texas, Georgia, and Illinois.