IP Operations Systems Specialist

Overview

A global intellectual property law firm is seeking an IP Operations System Specialist to join their remote-first Hub team within the Practice Systems Department. This role focuses on maintaining and improving IP systems through audits, data management, reporting, and automation initiatives. The position is remote-first with a preference for candidates located in MA, DE, NY, CA, DC, MN, TX, GA, and IL.

Responsibilities

• Maintain IP systems by performing regular audits, data cleanup, and validation
• Assist with daily matter opening and staffing updates for practice groups
• Develop and run recurring and ad hoc reports and audits based on department leadership requests
• Support initiatives to implement automation to increase efficiency for the IP Operations Team and practice groups

Requirements

• Bachelor’s degree in business administration or a related field, or equivalent experience
• Minimum of 3 years of experience in patent or trademark prosecution support services preferred
• Proficiency with MS SQL preferred
• Demonstrated skills in Microsoft Word, Microsoft Excel, IP docketing/management systems, and document management systems

Compensation & Benefits

• Competitive pay with discretionary bonus opportunities
• Comprehensive medical and dental coverage
• Generous paid time off
• Tuition reimbursement
• Award-winning retirement and profit sharing plans with employer contributions
• Family-friendly benefits including back-up child care and health and wellness initiatives

Estimated starting pay (based on location and workweek):

• Boston, New York, San Diego, Silicon Valley: $37.36 - $46.70 per hour (35-hour workweek), equivalent to $68,000 - $85,000 annually
• Chicago, Minneapolis, Washington, D.C.: $34.87 - $43.59 per hour (37.5-hour workweek), equivalent to $68,000 - $85,000 annually

Final compensation will be determined by education, experience, skills, professional background, overall qualifications, and location.

Location

Remote-first position with a focus on candidates in Massachusetts, Delaware, New York, California, District of Columbia, Minnesota, Texas, Georgia, and Illinois.