IP Operations Systems Specialist

Overview

A global intellectual property law firm is seeking an IP Operations System Specialist to join their remote-first Practice Systems Department. This role is part of a remote team primarily working from home, with a focus on candidates located in MA, DE, NY, CA, DC, MN, TX, GA, and IL.

Responsibilities

• Maintain IP systems through regular audits, data cleanup, and validation.
• Assist with daily matter opening and staffing updates required by practice groups.
• Develop and run recurring and ad hoc reports and audits based on requests from department leadership.
• Support initiatives to implement automation to improve efficiencies for the IP Operations Team and practice groups.

Requirements

• Bachelor’s degree in business administration or a similar field, or equivalent experience.
• At least 3 years of experience in patent or trademark prosecution support services preferred.
• Proficiency in MS SQL is preferred.
• Demonstrated proficiency in Microsoft Word, Microsoft Excel, IP docketing/management systems, and document management systems.

Compensation & Benefits

• Competitive pay with discretionary bonus opportunities.
• Comprehensive medical and dental coverage.
• Generous paid time off and tuition reimbursement.
• Award-winning retirement and profit sharing plans with employer contributions.
• Family-friendly benefits including back-up child care and health and wellness initiatives.

Estimated starting pay:

• Boston, New York, San Diego, and Silicon Valley: $37.36 - $46.70 per hour (35-hour workweek), equivalent to $68,000 - $85,000 annually.
• Chicago, Minneapolis, and Washington, D.C.: $34.87 - $43.59 per hour (37.5-hour workweek), equivalent to $68,000 - $85,000 annually.

Final compensation will be based on education, experience, skills, professional background, overall qualifications, and location.

Location

Remote-first position with a focus on candidates in Massachusetts, Delaware, New York, California, District of Columbia, Minnesota, Texas, Georgia, and Illinois.