Legal Admin Executive - 12 months contract

Overview

The organization is seeking a self-motivated, detail-oriented candidate to support the administration department with a variety of operational and administrative tasks. This role includes managing payment requests, coordinating with vendors, and maintaining documentation as part of a lean team supporting multiple departments and cross-functional stakeholders.

Responsibilities

• Set up new vendors in internal systems and ensure timely settlement of external bills.
• Maintain accurate, up-to-date records of budgets and financial transactions.
• Respond promptly to stakeholder inquiries regarding administrative processes.
• Support ad hoc initiatives to improve workflows, operational efficiency, and process automation.
• Schedule and coordinate team meetings, training sessions, and departmental events.
• Conduct onboarding sessions and provide administrative support for new joiners.

Requirements

• 5+ years of experience in roles involving financial administration.
• Strong interpersonal skills to collaborate effectively with cross-functional teams, external vendors, and stakeholders.
• Ability to work independently and take full ownership of assigned tasks.
• Ability to handle large volumes of documents without compromising attention to detail.
• Proficient in managing large databases and spreadsheets.
• Bilingual English/Mandarin required to coordinate with overseas partners and stakeholders.
• Adaptable to new technologies and tools.

Compensation & Benefits

• Competitive salary and company benefits.
• Work-from-home arrangement (may vary depending on the nature of the business team).

Equal Opportunity

The organization is an equal opportunity employer and is committed to diversity.