Legal Administrative Assistant (Remote - California)

Overview

The Legal Administrative Assistant provides administrative support for Client Legal Services Attorneys under limited supervision. This role involves entering and managing case-related data, maintaining files and calendars, and monitoring and routing inquiries for assigned matters.

This position is primarily remote and is specifically designated for candidates located in California.

Responsibilities

• Provide dedicated legal and administrative support to 2-3 attorneys within Client Legal Services supporting the California region, including Los Angeles.
• Open and maintain new lawsuit files, primarily Auto matters and potentially Bodily Injury (BI) matters, ensuring accurate case setup and ongoing file management within designated case management systems.
• Coordinate and manage attorney calendars, including court dates, deadlines, depositions, and hearings.
• Schedule, prepare, and notify all required parties of depositions.
• Prepare, file, and serve pleadings and legal documents in both paper and electronic formats, including e-filing across multiple jurisdictions.
• Process and manage high volumes of electronic mail related to pleadings, filings, and court correspondence.
• Serve as a primary point of contact for courts, plaintiff counsel, IME vendors, and internal stakeholders, maintaining professional and timely communication.
• Manage document organization, version control, and case file maintenance to ensure accuracy and compliance.
• Coordinate issuance of settlement checks and follow up on required closing documentation to ensure timely case resolution.
• Monitor deadlines and ensure compliance with procedural and filing requirements.
• Review and manage electronic correspondence related to case filings.
• Confirm related events and activities, close, maintain, and archive files.
• Monitor and route internal and external client inquiries.

Requirements

• High School Diploma or GED.
• One or more years of legal support environment experience.
• Prior exposure to a legal, litigation, claims, or professional services environment through work experience, internships, or related administrative roles.
• Basic familiarity with legal documents and processes, such as pleadings, filings, calendaring, and document management.
• Experience supporting multiple priorities and deadlines or stakeholders in a fast-paced environment.
• Comfort working with electronic filing systems, document management tools, and high volumes of electronic correspondence (training provided).
• Strong attention to detail, organization skills, and professional communication abilities.
• Ability to learn legal procedures, court requirements, and internal systems with guidance.
• Intermediate to strong intermediate proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint), including the ability to create, edit, and manage business documents, reports, and correspondence.

Preferred Qualifications

• Strong written and verbal communication skills, with the ability to effectively engage stakeholders at all levels.
• Excellent organizational, time management, and prioritization skills, with the ability to manage multiple tasks and deadlines.
• Strong interpersonal, relationship-building, and collaboration skills.
• Ability to thrive in a fast-paced environment while balancing competing priorities and maintaining accuracy and professionalism.

Compensation & Benefits

• $19.76 - $30.33 per hour, based on experience and qualifications.
• Candidates will be required to submit to a background investigation.

Location

• California (primarily remote).