Legal Assistant - Civil Litigation (US)

Overview

This role supports a civil litigation practice based in San Diego, California. The employer is seeking a sharp, highly organized Part-time Legal Assistant with a strong focus on digital filing and document organization.

The ideal candidate is meticulous, systematic, and dependable, with exceptional attention to detail. Precision and organization are prioritized over years of experience.

Responsibilities

• Prepare, organize, and digitally file documents for civil litigation matters, following the firm’s filing procedures.
• Maintain well-structured electronic matter files using consistent folder structures and naming conventions.
• Sort, index, and label pleadings, motions, correspondence, discovery materials, exhibits, and other case documents.
• Scan, convert, combine, and format documents (including PDFs) to ensure they are complete and ready for use or filing.
• Verify documents for accuracy, completeness, correct versions, page order, and formatting before filing or circulation.
• Assist with preparing documents for court filing and service, ensuring requirements are met.
• Track incoming documents and keep matter records and document logs up to date.
• Organize discovery productions, exhibit lists, and document bundles for attorneys and paralegals.
• Identify and resolve gaps, duplicates, or inconsistencies in matter files.
• Follow instructions precisely and communicate clearly with the legal team on progress and any issues.
• Handle confidential client and case information with discretion and in line with data security practices.

Requirements

• An undergraduate or graduate degree in Law, Legal Studies, Paralegal Studies, or a related field, or an equivalent legal or paralegal qualification.
• Exceptional attention to detail and a highly organized, systematic approach to work (essential).
• Availability to work part-time during San Diego business hours (US Pacific Time) (essential).
• Excellent written English and clear communication skills.
• Ability to quickly learn new systems and processes and follow detailed instructions accurately.
• Ability to manage tasks and deadlines reliably and work independently in a remote working environment.
• Discretion and professionalism when handling confidential information.

Preferred Qualifications

• Experience supporting US litigation, particularly in California.
• Experience as a legal assistant, legal secretary, paralegal, or in document management.
• Familiarity with litigation documents such as pleadings, motions, discovery, and exhibits.
• Experience with court e-filing systems.
• Strong digital skills, including confident use of Microsoft Office, Adobe Acrobat, and cloud-based file storage.
• Familiarity with legal document or case management software.

Compensation & Benefits

• Competitive compensation package in foreign currency
• Fully remote work
• Regular initiatives for training and professional development

Location

• San Diego, California (supports a civil litigation practice based in this location)
• Must be available to work during San Diego business hours (US Pacific Time)