Legal Asst - Gen Counsel

Overview

This role supports the Office of the General Counsel with daily office operations including drafting routine correspondence, maintaining and updating departmental documents and spreadsheets, processing mail, and ordering office supplies. The position establishes and maintains the department filing system, including an online contract management system. It also coordinates committee meeting logistics, attends meetings, and prepares meeting minutes. Assistance is provided to paralegals and attorneys with requests for records, routine legal processes, and subrogation information.

This position requires U.S. citizenship and the ability to obtain a favorable adjudicated Department of Defense (DoD) background investigation. Remote work opportunities are available in the following states only: AK, AR, AZ, CO, FL, HI, IA, ID, IL, KS, LA, MD, MN, MO, MT, NE, NV, NM, NC, ND, OK, OR, SC, SD, TN, TX, UT, VA/DC, WA, WI, and WY.

Veterans, Reservists, Guardsmen, and military family members are encouraged to apply.

Responsibilities

• Provide administrative support for the Office of the General Counsel.
• Draft routine correspondence and update departmental documents.
• Process incoming and outgoing mail, ensuring timely responses and escalating as necessary.
• Maintain legal filing systems, including working and contract files and an online contract management system.
• Coordinate committee meeting logistics, attend meetings, and prepare meeting minutes.
• Manage the daily Outlook calendar for staff attorneys, scheduling meetings with internal and external parties.
• Assist attorneys and paralegals with special projects and routine legal processes such as requests for records and subrogation information.
• Handle phone calls, calendar management, onboarding new employees, and maintenance of legal matter management, e-billing, and analytics tools.
• Manage department invoices and maintain the legal mailbox.
• Receive and date stamp all incoming correspondence.
• Perform other duties as assigned.
• Maintain regular and reliable attendance.

Requirements

• U.S. Citizenship.
• Ability to receive a favorable Interim and adjudicated final Department of Defense (DoD) background investigation.
• Associate degree or higher in legal studies or equivalent work experience.
• Minimum of 2 years’ experience in a corporate law department, law firm, or compliance.
• Proficiency with Microsoft Office applications including Excel, Word, and PowerPoint.

Preferred Qualifications

• Bachelor’s degree.
• Experience with legal tracking and reporting tools.
• Experience in healthcare or managed care.
• Knowledge of military organization.
• Experience with Contract Lifecycle Management Systems.

Competencies

• Strong communication and interpersonal skills with the ability to influence and collaborate.
• Computer literacy in a multi-system Microsoft environment including Word, Outlook, and department software.
• Independent thinking and self-initiative with critical thinking skills.
• Ability to multitask and manage time effectively in a high-volume, high-stress environment.
• Strong organizational skills with attention to detail.
• Problem-solving and analytical skills with sound judgment.
• Team-building skills and ability to work collaboratively.
• Technical proficiency with Project, Excel, Word, PowerPoint, Access, and Visio.
• Ability to maintain confidentiality with tact and discretion.

Working Conditions

• Availability to cover any work shift.
• Standard office environment with minimal travel.
• Extensive computer work with prolonged periods of sitting.

Compensation & Benefits

• Salary range: $65,000 - $69,000 per year (varies by role and location).
• Medical, dental, and vision coverage.
• Paid time off.
• 401(k) retirement savings plan with matching.
• Short-term and long-term disability, basic life, and accidental death and dismemberment insurance.
• Tuition reimbursement.
• Paid volunteer time.

Location

Remote work available in AK, AR, AZ, CO, FL, HI, IA, ID, IL, KS, LA, MD, MN, MO, MT, NE, NV, NM, NC, ND, OK, OR, SC, SD, TN, TX, UT, VA/DC, WA, WI, and WY only.

Additional Information

This position requires U.S. citizenship and the ability to obtain a favorable adjudicated Department of Defense background investigation.

Veterans, Reservists, Guardsmen, and military family members are encouraged to apply.

The employer is an equal opportunity employer committed to creating an inclusive environment that supports diversity at every organizational level. Applicants are considered based on merit without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status under applicable laws.