Legal Billing Specialist (Law Firm Experience Required, Pacific Time Hours)

Overview

An opportunity is available for a Legal Billing Specialist to join the Accounting Department. This role involves editing, compiling, and submitting attorney billing. The position is best suited for candidates with prior law office or professional services firm billing experience and strong communication skills with staff, attorneys, clients, and vendors.

Responsibilities

• Review and edit pre-bills in response to attorney requests; perform preparatory tasks required to submit bills electronically (including splitting bills between clients and applying retainer funds).
• Compile and bill attorney/paralegal hours to firm clients according to clients’ billing guidelines.
• Submit electronic bills through billing websites and resolve any submission issues.
• Maintain the ability to produce a high volume of bills per cycle.
• Review and confirm the accuracy of billing and supporting documentation as needed.
• Research, troubleshoot, and respond to billing issue inquiries.
• Follow client billing guidelines to ensure rate, billing frequency, and cost management expectations are met.
• Communicate regularly with the Billing Manager to ensure billing expectations are satisfied.
• Collaborate with other Billing Specialists on short- and long-term billing projects and initiatives.
• Handle billing exceptions and ensure timely bill submissions while working closely with professional staff.
• Understand billing software technical aspects and troubleshoot software issues.

Requirements

• 3+ years billing experience at a professional services firm; legal billing experience required.
• Proficiency with Microsoft Office (emphasis on Excel and Outlook).
• Experience with legal billing software; preferably Elite 3E.
• Experience with third-party administrative systems, including eBilling Hub or similar.
• Ability to multitask, organize workflow, and use time efficiently.
• Ability to prioritize and anticipate work needs with strong attention to detail.
• Experience with electronic billing, invoice submissions, budgeting, and timekeeper requests.
• Excellent verbal and written communication skills.
• Ability to maintain a calm disposition in a high-stress environment.
• Willingness to learn and flexibility to adapt to changing situations.
• Associate's degree preferred (not required).

Preferred Qualifications

• Elite 3E experience.
• Experience with eBilling Hub (or similar third-party administrative systems).

Compensation & Benefits

• Hourly pay range: $32–$36/hour, depending on experience.
• Overtime: Paid at 1.5× the regular hourly rate, as needed.
• Comprehensive benefits coverage, including plans available at zero employee cost (average annual employee contribution for health/vision/dental coverage is $700–$1,700).
• Employee Assistance Program through HealthAdvocate.
• Monthly technology reimbursement of $60.
• 401(k) program: 100% match on the first 3% contributed and 50% match on the following 4–5%.
• Vacation time accrued annually at the employee’s base rate.
• Paid parental leave at base pay.
• Standard 37.5-hour workweek designed to promote balance and prevent burnout.
• Educational reimbursement program for non-attorney eligible team members (up to $3,500 per calendar year).
• Internal diversity and inclusion programs, such as the Women’s Initiative and Young Professionals Initiative.
• Firm-wide charitable giving program.
• Numerous social and off-site events each year.

Location

Remote work is indicated (listing references “li-remote”).

Additional Information

• No recruiters/agencies.
• Equal Opportunity Employer. The employer is committed to equal employment opportunity without discrimination or harassment based on race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit-based factors.
• Applicants/employees should be aware that certain information is collected by the firm; refer to the firm’s provided policies document.