Legal & Compliance Support Specialist

Overview

A remote, full-time opportunity is available for a Legal & Compliance Support Specialist. The standard schedule is Monday through Friday, 8 AM to 5 PM, with some flexibility as needed.

Responsibilities

• Organize, maintain, and manage legal, compliance, and regulatory files (both physical and electronic) while ensuring confidentiality, HIPAA compliance, and data security.
• Administer and support the document management and retention program, including the implementation and maintenance of the Laserfiche system aligned with healthcare retention requirements.
• Manage legal department calendars by scheduling meetings, coordinating priorities, and tracking regulatory and compliance deadlines.
• Provide administrative and secretarial support, including preparing correspondence, compliance reports, and presentations for internal leadership and external stakeholders.
• Conduct legal and regulatory research related to healthcare revenue cycle management, including CMS rules, Medicare/Medicaid billing, payer policies, and state-specific healthcare regulations.
• Monitor, track, and summarize changes in federal and state healthcare laws and regulations such as HIPAA, HITECH, False Claims Act, Anti-Kickback Statute, Stark Law, and payer billing requirements.
• Assist in developing, implementing, and maintaining compliance programs specific to revenue cycle operations including billing, coding, collections, and reimbursement.
• Support internal compliance audits and regulatory adherence, including documenting findings and corrective action plans.
• Coordinate with outside counsel on healthcare regulatory matters, audits, investigations, and litigation; organize case materials and maintain matter tracking systems.
• Assist with litigation and claims management related to employment claims, billing disputes, payer audits, recoupments, and government inquiries.
• Assist with drafting, reviewing, and formatting contracts and agreements relevant to revenue cycle management operations, including business associate agreements, vendor agreements, and payer contracts.
• Maintain and update logs and tracking systems for legal matters, compliance activities, audits, regulatory filings, and contract management.
• Support HIPAA compliance efforts including documentation, training coordination, and incident tracking.
• Collaborate with operations, billing, and compliance teams to ensure regulatory and policy alignment.
• Prepare materials for compliance committees, board reporting, and senior leadership updates.
• Perform special projects and other duties as assigned to support the Legal and Compliance Department and evolving healthcare revenue cycle management regulations.
• Handle administrative duties of a highly responsible and confidential nature.
• Receive service of process from CT Corporation and distribute timely to General Counsel and appropriate personnel.

Requirements

• 3-5 years of experience in legal administration or paralegal activities.
• 3-5 years of experience supporting multiple executives preferred.
• Excellent verbal and written communication skills.
• Ability to interact professionally across departments and represent the Legal Department effectively.
• Proven ability to communicate professionally with customers and external contacts.
• High proficiency with Microsoft Office products including Word, Excel, Access, PowerPoint, and Outlook.
• Ability to maintain strict confidentiality and manage sensitive organizational and executive information.
• Exceptional organizational skills with the ability to manage multiple tasks and meet deadlines.
• Self-starter capable of working independently in a solitary work environment.
• Occasional travel required.

Compensation & Benefits

• Medical, dental, and vision insurance.
• 401(k) plan with 100% match on the first 3% and 50% match on the next 2%.
• 15 days of paid time off.
• 7 paid holidays.
• 2 floating holidays.
• 1 additional floating holiday.
• Pet insurance.
• Employee referral bonus program.
• Opportunities for career growth and advancement.

Salary will be determined based on factors including internal equity, experience, education, location, specialty, and training. This job description does not constitute an employment agreement and may be modified as business needs change.

Location

Remote position with a full-time schedule of 8 AM to 5 PM, Monday through Friday, with flexibility as needed.